— For recital and concert reservations please follow the steps at the bottom of this page —


Recital Hall

Organ Hall

UNCG Auditorium

Recital Hall Atrium

Organ Hall Atrium

Organ Hall Rotunda

Front Lobby

Off Campus Events

Combined Calendars







Combined Calendars













Dean's Conference Room (220J)

Combined Calendars

Bookings and Reservation form

Recital and Concert Reservation and Registration Procedures

Step 1: Bookings and Reservation Form

  • Consult the calendar at the top of this page for available dates and times. Please keep in mind that there may be a hold on a date that does not show on the main Calendar of Events due to pending jury and/or materials deadline. However, all tentative recitals will show on the individual hall calendars.
  • Students should first clear recital dates and times with teachers, appropriate committees, accompanists, other participants, and family.
  • All recitals, rehearsals and concerts to be scheduled in the Music Halls must be booked through via the CVPA – School of Music – Bookings and Reservation form. Please review the booking guidelines in “When may recitals and concerts be scheduled?” (below) carefully before completing the form.
  • Please select at least three (3) possible dates.
  • Bookings and Reservation form submissions will be sent automatically to the School of Music Hall Manager.  Responses for concert, recital, or rehearsal requests will be made in a timely manner, usually within three business days. Emailed reservations are made on a first-come, first-served basis according to time of delivery.
  • All recitals, with the exception of those starting at 7:30pm, should be no longer than 75 minutes, including intermission. There is likely to be a recital following these times and the Stage Crew must be able to reset the halls (i.e. clean-up and stage changes).
  • Requests for any other special events in Music Building must be made through Hall Manager Dennis Hopson.  Concerts and rehearsals in UNCG Auditorium must be booked through Brian Fuller, Technical Director at UNCG Auditorium.

When may recitals and concerts be scheduled?

  • Recitals and Concerts may be scheduled at the following times:
    • Monday – Thursday at 5:30 or 7:30
    • Friday at 3:30, 5:30, or 7:30
    • Saturday – Sunday at 1:30, 3:30, 5:30, or 7:30
  • Undergraduate recitals required for degree (451, 453, 351-MusEd) may begin scheduling August 1 for the upcoming academic year.
  • Non-required recitals (151, 251, 351-nonMusEd, 353, 551 and any other non-required performances), and student-organized small ensembles (trios, quartets, quintets, etc.) may begin scheduling September 1 for the current academic year.
  • Graduate (MM) recitals required for degree may begin scheduling June 1 for the next academic year.
  • DMA, Alumni, and Organizations outside the School of Music (subject to approval) may begin scheduling May 1 for the next academic year
  • Faculty may schedule Large Ensembles, Operas, and Conferences anytime for any future date.
  • MUS 396/696 ensembles, Faculty Recitals, Studio Recitals, and Guest Artists may begin scheduling April 1 for the next academic year.
  • Organizations affiliated with the School of Music (Phi Mu Alpha, Sigma Alpha Iota, Mu Phi Epsilon, CMENC, Pi Kappa Lambda) may begin scheduling September 25 for the current academic year.
  • Student recitals at the 451, 453, 651, and 751 levels may be presented in the Recital Hall at 7:30pm
  • Student recitals at 351, 353, and 551 levels may be presented in the Recital Hall at times besides 7:30pm
  • Non-degree recitals at any level must be given Monday-Thursday at 5:30pm
  • No solo or joint recitals at the 151, 251, or 253 level may be scheduled in the Recital Hall unless necessitated by special equipment needs
  • No recitals may be scheduled in conflict with faculty ensembles, faculty solo recitals, or guest artist presentations unless an exemption is granted by the Director of the School of Music.
  • Recitals may be scheduled simultaneously in separate venues, with the following limitations:
    • Recitals must be from different performance areas.
    • Student recitals may be scheduled against large ensemble performances of other areas if and only if:
      • The ensemble performance is occurring at UNCG Auditorium or an off-campus location.
      • The large ensemble does not feature a soloist from within the student’s area.

Step 2: Recital Jury

  • A jury examination to approve the presentation of a student recital must be passed at least ONE MONTH PRIOR to the scheduled performance date. Recitals scheduled during the month of January must be juried prior to or on Reading Day (jury day) of the preceding Fall Semester. A recital cannot be presented nor will it be advertised on the Concerts and Events Calendar until the recital jury is passed.  Instructor verification of the successful completion of your jury will be within the Recital Registration form (see Step 4); this will serve as your electronic Jury Approval Form.

Step 3: Recital Programs

  • Complete your program in the Word template, get your instructor’s approval of the document, and make any suggested edits FIRST before submitting your finalized, approved program through the Recital Registration form (the link to the Google Form in Step 4).
  • We will no longer require timings for individual pieces to be incorporated into the programs. Please enter the duration for each piece performed in the Recital Registration form.

Instructions for Completing Program Template

  • Please choose the appropriate Program Template from below, on this page.
  • When creating the recital program and translation documents using the provided templates, do not spend an inordinate amount of time on formatting. Get everything as closely as you can, and Emily Ford-Coates will fix the rest.
    *** Please, do NOT add formatting to the documents. ***
  • Tabs have been set in the templates. Once you have entered the name of the song, hit tab until the cursor moves to the right side of the page to add the composer information. Adding/Inserting tables, indentation, bullet points, outline numbers, etc., merely slows down the process of creating the merged program document.

Check your program:

  1. Indent songs or movements within a cycle/set.
  2. Create space between sets or breaks (where applause is expected).
  3. Indicate an intermission, if applicable.
  4. Indicate on which song/set other musicians will perform with you (not your accompanist).

Check your translations (for Vocal Translation template):

  1. Intentional space for stanzas, if desired.
  2. Proper grammar, spelling, orthographs of the text. (Correct diacritical markings, etc.)
  3. Keep foreign language text in the left column and English translations in the right. If you are including text for songs in English, keep the lyrics in the right column.
  4. Do NOT line up the text except to indicate a break in stanza or to indicate space between songs/cycles.

Step 4: Recital Registration Form and Fee

  • After completing Steps 1-3, please complete the Recital Registration form.  Within this form, your jury approval form will be managed (if applicable), and programs will be submitted for printing.
  • Special staging requirements will be captured within this form. Use of fortepiano and harpsichord requires permission from Dr. Andrew Willis. Use of the portative requires permission from Dr. Bill Young.
  • All students must pay the $60 recital fee ONE MONTH PRIOR to the recital date. This can be paid, cash or check, in Rm. 331 (Emily Ford-Coates); please make your check payable to UNCG. You may also pay by credit/debit card in the Box Office, weekdays from noon-1pm, or from 5-6pm.

Accompanist Request

Online Accompanist Request Form – for recitals, masterclass, competitions, auditions

Program Templates