Scheduling and Reservations

All accompanying assignments for keyboard majors and principals are made in conjunction with course requirements for MUS 284, 285, 384, and (in the case of principals) performance studies at or above the 251 level where registered for more than 1 credit hour.  

Accompanying assignments for MUS 284 and 285 (Fundamentals of Keyboard Accompanying) are prescribed in the course syllabi.  

Assignments for MUS 384 are directed by the coach or the keyboard faculty member in charge of accompanying. An accompanying assignment earning one credit should require, at most, an average of one hour daily (i.e., practice, rehearsal, studio, or performance time).  

Assignments for piano principals are made by the faculty member in charge of accompanying. Each assignment forms part of the required repertory for each and is juried along with required solo literature. (Ordinarily, the instrumentalists or vocalists being accompanied will participate in the jury.) Under no circumstances should an assignment call for more than one fourth of the student’s practice time.  

Accompanying assignments for collaborative piano majors (551, 651, 751) are made by the individual performance studies teacher to whom these students are assigned.  

Accompanying assignments for the staff accompanist are made by the Director of Accompanying and Chamber Music in coordination with assignments for collaborative piano majors.

Students and Faculty/Staff of the School of Music are able to reserve spaces in the Music Building through the Skedda platform. Skedda is a calendar booking software that allows the spaces of the Music Building to be managed. 

To get started, visit the School of Music Reservations (musical.uncg.edu) website OR point your browser of choice to our School of Music Skedda (uncgsom.skedda.com) website. Either when you attempt to make a booking or click “Log In” in the lower left corner (see below), you will be prompted to sign in using your UNCG credentials. Some information may not be available to you on the calendars until you are logged in, but you can always tell if a space is busy or available.

When you log in for the first time, Skedda will create an account, identify you as either student or faculty/staff, and assign the proper tag(s). If you require additional permissions for limited access rooms (percussion, electronic music studio, etc.), please contact the Music Building Manager. 

Booking Windows and Quotas

Students may book with the following limitations: 

• My reserve a room up to ten (10) days in advance
• Limited to two (2) reserved hours per day, per space

Faculty/Staff may book with the following limitations: 

• May reserve a room up to thirty (30) days in advance
• No per-day quota

All reservations beyond your standard booking window must be requested using the Classroom Booking Form and approved by the Music Building Manager. All users are required to check for the availability of the space before they submit a booking request.

Spaces you may book on your own using Skedda

• Classrooms: 115-C, 207, 217, 221, 223, 224, 226, 235
• Chamber Music: 154, 138, 140
• Large Rehearsal: 110, 111
• VTech Practice Rooms: 107L, 107M, 109M
• Recording: 115-A
• Kiosk/Booth: 216

Rooms requiring special tags or permissions

• Electronic Music Studio: 129, 131 (contact Dr. Mark Engebretson)
• Conference: 220J
• Music Education Lab: 245 
• Percussion: 146 (contact XXXX)

Unavailable in Skedda; please use the booking forms to request

• Performance: Organ Hall, Tew Recital Hall
• Atriums/Rotundas

Skedda Mobile App

All students are allotted rehearsal/dress rehearsal time in the halls prior to their recital performance.  The following outlines the amount of time each type of student recital receives.  Due to the constraints on our halls from classes, rehearsals and performances, these guidelines will be adhered to.

Recital Type	Rehearsal Time Allowed
Recital appearances (15 minutes of music or less)	30 minutes
Half recital (approximately 30 minutes music)	1 hour
Full recital (Undergraduate)	2 hours
Full recital (MM)	4 hours
Full recital (DMA)	6 hours

In the rare case a student will have technical needs on their recital (audio playback, projections, electronic manipulation), a tech-rehearsal may be scheduled in conjunction with the student’s professor and the hall manager/technical assistant/electronic music lab. This rehearsal will be limited to one (1) hour.

Student Artist Competition winner rehearsals in the University Auditorium, outside of standard booked large ensemble rehearsals, should be requested directly through the House Manager or Technical Director of the University Auditorium.

Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

PopTech Capstone Events

Music 110 will held for student events at 7:30 pm Friday through Sunday. Set-up, sound check, and rehearsal time will automatically be booked at 5:00 pm for these events. Other rehearsal times outside of this will be booked as available due to the regular usage of this rehearsal and classroom space.

Special recruitment events and festival days may be booked at any time for the upcoming academic year. Please note, class and ensemble bookings during weekday requested times will take precedence within a requested space. To schedule your event, please reach out to the Building Manager (Shar Joyner) and Hall Manager (Dennis Hopson) by email.

Bookings in the month of April are not allowed.

Please provide the following when making these requests:

• All spaces needed (e.g. Tew Recital Hall, Organ Hall, Room 110, Room 154, Classrooms, etc.)
• Length of time needed
• Any special equipment needed (tables, signage, etc.)
• Bookings may be made through the online systems but should be followed-up with an email to both the Hall Manager and Building Manager to ensure correct bookings.
• For scheduling and timely advertising purposes, please have all these events booked by May 15 of the preceding academic year.

The scheduling of large ensembles, faculty-led ensembles, operas, and special events happens during the Fall of each Academic year – working on a timetable that is typically one to two academic years ahead. This meeting is coordinated by the Conducting Area Chair and consists of the School of Music Scheduler, ensemble directors, opera director, and representatives from each division and area, as necessary, to schedule large-scale events for the upcoming academic years. Booking requests at this meeting are for large ensemble performances and general bookings at UNCG Auditorium, tentative off-campus bookings, and performances within School of Music performances spaces. Adjustments are made to the calendar over the course of the Fall and early Spring with final submission of UNCG Auditorium dates no later than March 1 of the semester preceding the requested year’s booking.

General Scheduling Times

Recitals and concerts in Tew Recital Hall and Organ Hall may be scheduled at the following standard times:

Day	Available Times
Monday–Thursday	5:30 pm, 7:30 pm
Friday	3:30 pm, 5:30 pm, 7:30 pm
Saturday–Sunday	11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm

Event Length Restriction: Events beginning before 7:30 p.m. may not exceed 75 minutes. This limit includes intermissions, pauses, and stage changes. An event that exceeds the permitted length may be concluded early to preserve the daily schedule.

Faculty, Guest Artist, Alumni, and Faculty-Led Chamber Recitals

Recital Type	Scheduling Guidelines
Faculty Artist Recital	May not conflict with large ensembles, opera productions, other faculty events, or UCLS events without Director approval. May conflict with student recitals outside the same division/performance area if the faculty member accepts the conflict.
Guest Artist Recital	Requires a faculty sponsor and follows all faculty recital scheduling guidelines.
Alumni Recital	Requires a faculty sponsor and follows all faculty recital scheduling guidelines.
Faculty-Led Chamber Ensemble Performance	Follows all faculty recital scheduling guidelines.

Additional Policies

• Scheduling conflicts involving large ensemble performances, opera productions, faculty events, or University Concert and Lecture Series (UCLS) events may be approved by the Director of the School of Music on a case-by-case basis.
• Faculty events may be scheduled concurrently with student recitals only when the student performer is from a different area/division and the faculty member acknowledges and accepts the conflict.
• Requests for new Faculty Artist, Guest Artist, Alumni, or Faculty-Led Chamber Ensemble events must be submitted by April 1 of the applicable academic year.
• Events scheduled before 7:30 pm must not exceed 75 minutes, including intermission, stage changes, and pauses.

Student Recitals

All required and non-required student recitals should be scheduled at least 30 days before the performance date. This advance notice allows sufficient time to arrange house staffing, printed materials, and event logistics.

The final date on which student recitals may be held each semester is the first Saturday of final examinations.

Recital Type	Allowed Times	Venue Restrictions
Non-Required (100- and 200-level)	Mon–Thu 5:30 pm; Sat–Sun 11:30 am	Organ Hall only, unless special equipment or space needs require another venue
Non-Required (300-, 400-, 600-, 700-level)	Mon–Thu 5:30 pm; Sat–Sun 11:30 am	Organ Hall or Tew Recital Hall
Required 351-Level and Music Education Recitals	General recital schedule (see above)	7:30 pm performances limited to Organ Hall
Required 451-, 651-, and 751-Level Recitals	General recital schedule	Organ Hall or Tew Recital Hall
Popular Music & Technology Capstones	Fri–Sun 7:30 pm in Music 110; or standard recital schedule in Organ Hall/Tew Recital Hall	Based on venue selected

Scheduling Conflicts

Scenario	Permitted?	Conditions/Notes
Student recital vs. student recital	✅ Yes	Recitals may occur simultaneously in separate venues if the performers are from different performance areas/divisions.
Student recital vs. large ensemble performance	✅ Yes (limited)	Allowed only if the ensemble is performing in UNCG Auditorium or an off-campus venue and does not feature a faculty or student soloist from the recitalist’s area/division.
Student recital vs. faculty recital	❌ No	Unless an exemption is granted by the Director of the School of Music.
Student recital vs. guest artist event	❌ No	Unless an exemption is granted by the Director of the School of Music.
Student recital vs. faculty ensemble performance	❌ No	Unless an exemption is granted by the Director of the School of Music.
Faculty recital booked after existing student recital	✅ Yes (limited)	Permitted when the events are not within the same performance area/division and the faculty member understands and accepts the conflict.
Faculty recital vs. large ensemble performance	❌ No	Faculty events should not conflict with large ensembles unless approved by the Director of the School of Music.
Faculty recital vs. opera production	❌ No	Exceptions may be approved by the Director of the School of Music.
Faculty recital vs. another faculty recital	❌ No	Exceptions may be approved by the Director of the School of Music.
Faculty recital vs. UCLS event	❌ No	Exceptions may be approved by the Director of the School of Music.
Faculty recital vs. student recital	✅ Yes (limited)	Allowed when the student is from a different area/division and the faculty member is aware of and accepts the conflict.

These instructions are for recitals presented in an on-campus venue. For off-campus performances, complete Steps 8, 9, and 10.

Student Recital Fee Policy

Student recital reservations are tentative until all required recital fees have been paid and final approval has been issued.

Students must pay recital fees within seven calendar days of receiving the tentative confirmation email. If payment is not received by the deadline, the reservation will be removed from the calendar. The student must then submit a new booking request through the standard reservation process.

Faculty and guest artist performances are not subject to recital fees.

Policy revised June 2026.

Student Recital Fee Policy

School of Music venue-booking procedures and recital fees do not apply to off-campus performances. However, students presenting off-campus recitals must still:

• satisfy all recital registration requirements
• complete any required recital hearing or authorization
• submit program materials by the applicable deadline

Step	For Students	For Faculty and Guest Artists
Step 1 Review Booking Eligibility	Review the booking eligibility dates listed below to determine when you may begin requesting recital dates..	Faculty and guest artist booking requests open April 1 of the preceding academic year.
Step 2 Check Availability	Review available recital dates and times in Skedda.	Review available recital dates and times in Skedda.
Step 3 Select Preferred Dates	Select three (3) available recital dates and times in Skedda. Confirm each option with your applied instructor, accompanist, and other collaborators before submitting the request.	Select three (3) available recital dates and times in Skedda.
Step 4 Submit Booking Request	Complete the Performance Space and Recital Bookings Form.	Complete the Performance Space and Recital Bookings Form.
Step 5 Receive Confirmation	The Hall Manager or Reservations Office will send a tentative confirmation by email. The reservation is not final until required fees have been paid and final approval has been issued.	The Hall Manager or Reservations Office will send a confirmation email and add the reservation to the Skedda calendar.
Step 6 Pay Recital Fees Timeline: 7 days after confirmation email	Pay all required recital fees within seven calendar days of receiving the tentative confirmation email. Unpaid reservations will be removed from the calendar.	Recital fees are not required for faculty and guest artist performances.
Step 7 Request Special Equipment (if needed)	Fortepiano or harpsichord use requires approval from the Keyboard Area Chair. Portative organ use requires approval from the Director of Choral Activities. Technology support requests should be submitted through the Technology Request Form.	Fortepiano or harpsichord use requires approval from the Keyboard Area Chair. Portative organ use requires approval from the Director of Choral Activities. Technology support requests should be submitted through the Technology Request Form.
Step 8 Complete Recital Hearing Timeline: 30 days in advance	Complete the required recital hearing or obtain authorization from the applied instructor no later than 30 days before the recital.	Not applicable.
Step 9 Prepare Program	Download the recital program template and enter your program information using the provided style guide. Review carefully with your major professor before submission. Performers are responsible for accuracy, grammar, spelling, and diacritical markings. You will not receive a proof prior to your recital.	Download the recital program template and enter your program information using the provided style guide. Review carefully before submission. Performers are responsible for accuracy, grammar, spelling, and diacritical markings. You will not receive a proof prior to your recital.
Step 10 Submit Program Timeline: 30 days in advance	Submit your program through the Recital Registration Form one month before your performance date. Late submissions may result in delayed or unavailable program support. This deadline aligns with the recital jury deadline. A digital copy of every program will be posted on the Digital Concert Programs website. Printed programs for on-campus performances will be delivered directly to the performance venue. Printed programs for off-campus performances may be picked up in the CVPA Dean’s Office (Music 220).  Your recital will not be added to the School of Music online calendar until this step has been completed.	Submit your program through the Recital Registration Form one month before your performance date. Faculty and guest artists may also submit headshots, biographies, and program notes for inclusion in the printed program and/or the online event calendar. A digital copy of every program will be posted on the Digital Concert Programs website. Printed programs for on-campus performances will be delivered directly to the performance venue. Printed programs for off-campus performances may be picked up in the CVPA Dean’s Office (Music 220).
Step 11 After the Performance	Recordings will be made available through SharePoint following the performance.	Recordings will be made available through SharePoint following the performance.

Program Requirement

Submission of recital materials through the Recital Registration Form is required for all degree recitals and any performance requesting School of Music program production services. Recitals will not be published on the School of Music concert calendar until all required materials have been submitted.

Digital and Printed Programs

A digital copy of every approved recital program will be posted to the Digital Concert Programs website. Printed programs are delivered directly to School of Music venues for on-campus performances. For off-campus performances, performers are responsible for picking up printed programs from the CVPA Dean’s Office (Music 220).

Booking Eligibility and Calendar Opening Dates

Date	Who May Begin Scheduling
April 1	Large Ensembles, Faculty Recitals, Studio Recitals, Guest Artists
May 1	DMA Recitals, Alumni, Approved Outside Organizations
June 1	Graduate (MM) Degree Recitals
August 1	Undergraduate Degree Recitals (451, 453, 351-Music Education)
September 1	Non-Required Recitals and Student-Organized Small Ensembles
September 25	School of Music Affiliated Organizations

Student Recital Fees

Student recital reservations remain tentative until all required fees have been paid. Payment must be received within seven calendar days of the confirmation email. If payment is not received by the deadline, the reservation will be removed from the calendar. The student must then submit a new reservation request through the standard booking process.

Policy revised June 2026.

Off-Campus Performances

The standard recital booking and venue fees do not apply to off-campus performances. However, recital registration and program-submission requirements remain in effect. A program preparation and printing fee applies when the School of Music produces printed programs for an off-campus recital.

Pay Recital Fees

Note: The payment site venue reads “Organ Hall – UNC Greensboro,” but functions as payment portal for both Tew Recital Hall and Organ Hall.

Fee	Price
Recital Fee	$60.00
Livestream (Tew Recital Hall only)	$25.00
Joint Recital (per student)	$30.00
Off-Campus Recital Program Preparation and Printing	$20.00

Recitals may be presented during exam week each semester, including Reading Day, through the First Saturday of exams. No recitals will be permitted after this time due to potential exams, special juries, and class meetings in the performance spaces.

Required degree recitals may be presented in the Music Building during a limited booking window over Summer Session I & II. Advanced scheduling is required to ensure recording and streaming services are available. A student is not required to use School of Music services for their event, but they are encouraged to keep their event times aligned with what is listed below.

• Required degree recital bookings are permitted during active Summer Sessions I & II only.
• No bookings will be allowed on summer holidays or over holiday weekends.
• Summer recitals DO NOT have stage crews available – only audio/video services when requested/booked in advance.
• University Recording and Streaming services are not required for summer recital events; however, the performer is responsible for providing an archive audio recording to the Harold Schiffman Music Library at the completion of the event.
• Off-campus events are permitted in consultation with studio professor. Please note that off-campus recitals must be registered.
• All summer recitals presented for degree credit should be scheduled and registered, regardless of performance location or use of School of Music services, for the purposes of advertising and record keeping.

Summer Recital Booking Times

Days	Times Allowed
Monday through Thursday	1:30 pm, 3:30 pm, 5:30 pm
Friday	1:30 pm, 3:30 pm
Saturday and Sunday	No bookings

Bookings in Tew Recital Hall and the Organ Hall may occur between 6:00 am–10:00 pm.

Room reservations and rehearsal requests for Tew Recital Hall and Organ Hall are booked via the online School of Music Bookings and Reservations system on the Reserve a Space webpage. An online form allows for non-recital bookings/reservations of these spaces. ALL bookings in Tew Recital Hall and Organ Hall are by request only. The request form is found here.

• Select ‘Dress rehearsal or other use’ to make a non-performance booking in either Tew Recital Hall or the Organ Hall
• Requests are filled on a first-come, first-served basis. Submissions are time-stamped as they are received.
• Keys for all spaces are available for check-out from the College for Visual and Performing Arts (CVPA) Office (Music 220) prior to 4:30 pm, Monday through Friday. Keys for early-morning access to performance spaces (prior to 8:00 am) must be obtained the day before. Keys for weekend access must be obtained Friday before 4:30 pm.
• Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

Notes

• Skedda may not be used for direct booking of Tew Recital Hall or the Organ Hall.
• No rehearsal or recording time, other than dress rehearsals, will be booked in standard recital booking time slots (or overlap) more than thirty (30) days prior to the requested date. Requests made less than thirty (30) days prior for rehearsals and recording times in standard recital booking time slots, will be granted on a first-come, first-served basis.
• Organ students are given first priority for scheduling in the Organ Hall. Non-Organ students may book up to 5 hours per semester in either Tew Recital Hall or the Organ Hall. Any non-organist requests beyond 5 hours per semester will require faculty approval.
• Please consult Skedda prior to submitting ANY rehearsal booking requests. Generally, Skedda is up-to-date and can be accessed here. Please do not guess at booking dates and times.
• No standing rehearsals will be booked for general student chamber ensembles or student-led ensembles.
  • Rehearsals must be booked on a week-to-week basis.
• Requests coming less than 12 hours prior to their start-time may not be honored due to staffing.
• Weekend bookings should be planned and requested no later than 4:00 pm on Friday.
• The scheduling system is NOT monitored from 5:00 pm Friday through 9:00 am Monday. Requests made during this time may not be completed. This includes bookings for MONDAY prior to NOON.