Recital and Concert Programs

Step	What You Need to Do	Deadline/Important Notes
Step 1 Complete Your Program	Download and use the School of Music recital program template and include all required performer, repertoire, and composer information. Review spelling, grammar, dates, and diacritical marks for accuracy.	Performers are responsible for the accuracy of all submitted information.
Step 2 Obtain Faculty Approval	Send your completed program to your major or studio professor for review and make all required revisions before submission.	You will not receive an edited proof before your recital. Submit only a final, approved version.
Step 3 Request Required Permissions	Obtain advance approval if using special instruments: fortepiano or harpsichord (Keyboard Area Chair) or portative organ (Director of Choral Activities).	Secure approvals before submitting your recital registration.
Step 4 Submit Your Recital Registration and Program	Complete the Recital Registration Form to submit your finalized program, provide piece durations, request staging support, and process jury approval (if required).	Due at least one month before your performance date. This deadline aligns with the recital jury deadline.
Step 5 Access Your Published Program	View and share your completed digital program through the School of Music Digital Concert Programs website. Printed programs are delivered to the recital venue for performances in the Music Building. Off campus programs are made available for pickup in the CVPA Dean’s Office (Music 220).	Digital programs remain available during the academic year and are archived afterward. Audience members can access programs online, via QR code, or during livestreams.

Important Reminders

• Programs must be submitted at least one month before the performance date.
• Student recital programs do not include translations, biographies, or program notes.
• All names and non-English words must include the correct diacritical marks.
• You will not receive an edited proof before your recital. Proof your program very carefully before submitting.
• Program changes submitted within five business days of the recital date will not be accepted. Requests made during this period will be considered only at the discretion of the program editor.

Complete your program using the template linked below, obtain your instructor’s approval, and make all required edits before submitting your finalized program through the Recital Registration Form. Performers are responsible for ensuring their programs are free of grammatical and spelling errors and include all necessary diacritical markings (e.g., accents, umlauts, cedillas). Composer dates are required.

Timings for individual pieces are no longer included in the printed program. Instead, please provide the duration of each piece directly in the Recital Registration Form.

Instructions

1. Please download the recital program template (linked below).
2. Consult the Style Guide if you have any formatting questions.
3. Tabs are already preset in the program templates. After entering the title, simply tab to the right margin to add the composer information. Please do not insert tables, indentation changes, bullet points, outline numbering, or similar formatting elements, as these additions slow down the process of creating the merged final program.
4. Please review your program carefully for accuracy. Correct spelling, dates, and all diacritical markings are the responsibility of the performer.
5. Send a draft of your program to your studio professor for approval before submitting it online. You will not receive an edited draft prior to your recital, so it is essential that the version you submit is complete and accurate.

Recital Program Template (*.docx)

Formatting a Musical Work

Titles

Enter the full title of each work, including key, opus number, and year of composition. Translated titles may be listed in parentheses after the original title.

Examples:

• Piano Concerto No. 5 in E-flat Major, op. 73, “Emperor”
• Ma mère l’Oye (Mother Goose)

Opus & Catalog Numbers

Opus and number are abbreviated op. (plural opp.) and no. (plural nos.), and are not capitalized. When a composer’s works are better known by a thematic catalog than by opus number, use the catalog abbreviation instead:

Composer	Abbreviation	Format
Bach	BWV	no period — BWV 565
Mozart	K.	period — K. 475
Schubert	D.	period — D. 950
Vivaldi	RV	no period — RV 269
Telemann	TWV	no period — TWV 55:C3
No opus number	WoO	no period — WoO 45

Keys

Spell out key signatures using hyphens. Capitalize Major; use lowercase for minor.

Mode	Capitalization	Example
Major	Capitalized	C-sharp Major
minor	lowercase	B-flat minor

Movements

Indent movement titles or song titles within a cycle or set. Do not number movements if all are performed fully and in order. If a movement is untitled, list its tempo marking instead of a numeral.

Example:

Symphony No. 5 in C minor, op. 67

Allegro con brio
Andante con moto
Scherzo. Allegro
Allegro

Names and Text

Composer Names and Dates

Enter the composer’s full name with birth and death years. Initials may be used when widely accepted as standard.

Examples:

• J.S. Bach
  (1685–1750)
• Philip Glass
  (b. 1937)

Diacritical Marks

All names and non-English words must include correct diacritical marks.

Copy-paste:

Á À Â Ä Å Æ Ç É È Ê Ë Í Ì Î Ï Ñ Ó Ò Ô Ö Ø Ú Ù Ü á à â ä å æ ç é è ê ë í ì î ï ñ ó ò ô ö ø ß ú ù ü

Academic Degrees

When spelled out, use lowercase:

• bachelor’s degree
• master’s degree
• doctor’s degree / doctorate

When abbreviated, use periods after each letter:

• B.A., M.S., Ph.D., M.S.I.A., B.F.A.
• Exception: MBA has no periods.

Program Layout

• Add space in the program where applause is expected or encouraged.
• Indicate Intermission if applicable.
• Credit guest musicians on both the cover page and in the program order (this does not include your accompanist).

Before submitting the Recital Registration Form, confirm that:

✅ I used the current recital program template.

✅ My name, instrument or voice type, and supporting performers are correct.

✅ All repertoire titles are complete and properly formatted.

✅ Composer names and birth and death dates are included.

✅ All names and non-English words include the correct diacritical marks.

✅ My major or studio professor reviewed and approved the program.

✅ I made all requested corrections.

✅ I obtained any required special instrument permissions.

✅ I have the duration of each piece ready to enter in the form.

✅ I included all applicable staging and production requests.

✅ I understand that I will not receive an edited proof before the recital.

✅ My submitted program is complete, accurate, and ready for publication.

Digital (PDF) versions of prepared recital and concert programs are available on the School of Music Digital Concert Programs website (link below). Programs remain posted for the current academic year and are archived thereafter.

Audience members can access programs by scanning a QR code upon entering the hall—or even before they arrive. Streaming audiences will also have access to the full digital program online.