School of Music Operations

Music Building Manager

Sharneshia Joyner
[email protected]
Music 339
(336) 334-4456

Building Hours

The hours for regular operations at the UNCG School of Music are as follows:

• Monday through Sunday: 6:00 am – Midnight

During summer/winter breaks and holidays, hours will be truncated. Deviations from the regular schedule will be communicated in the Weekly Update.

If you experience any issues with access contact the building manager.

Schiffman Music Library Hours

The regular operating hours for the Harold Schiffman Music Library are as follows:

• Monday through Thursday: 9:00 am – 6:55 pm
• Friday: 9:00 am – 4:55 pm 
• Saturday: CLOSED
• Sunday: 1:00 pm – 6:55 pm

Additional information may be found on the University Libraries website.

Box Office Hours

The Box Office (Music 215) is available to purchase tickets and Music Marketplace merchandise. The Spring 2024 hours for the Box Office are as follows:

• Monday through Friday: 12:00 – 1:00 pm and 5:00 – 6:00 pm

After Hours Requests

To request card swipe access to the Music Building, faculty may fill out the Key Request Form. Access for students will be evaluated on a case-by-case basis. For reservations for spaces that occur after hours on weekdays, over weekends, and over breaks when the building will not be open, key check out will need to be arranged with the College of Visual and Performing Arts Dean’s Office.  

Maintenance Requests

All routine maintenance items should be sent to the Building Manager. Routine maintenance includes day-to-day items such as lights out, too hot/too cold, locks, drains, broken glass, etc. If a facility issue arises that needs immediate attention, contact the building manager or call Facilities Operations at (336) 334-5684 to initiate a maintenance request.

Office Cleaning and Trash Collection

The Facilities Services Department is responsible for servicing the Music Building’s public areas and private offices. Service includes daily maintenance of public areas and weekly cleaning of private offices. Occupants should take large items to the dumpster enclosure in the loading dock or make arrangements with the building manager for removal.

Office Furniture and Surplus Property

The School of Music does not maintain a regular inventory of furniture for offices. If you need furniture for your office, contact the Building Manager to inquire about what items have yet to be sent to Surplus Property. Additionally, you can go to the UNCG Surplus Warehouse (by appointment) to find a regular stock of office furniture and other things owned by the university.

Surplus/Disposal of State Property

State items that are no longer needed by a department or are broken beyond repair may be sent to the UNCG Surplus Storage. Be aware, disposal of a Fixed Asset should be handled through the Facilities Manager. If a faculty member is unsure how to handle disposal of state property, contact the Building Manager.

All studio, classroom, and performance hall doors should be locked when vacating the space.

All rooms should be left in the condition in which they were found. The default setup for the stages of Tew Recital Hall and the Organ Hall should be cleared except for the piano(s), classrooms should be organized in proper rows, and Rooms 110 and 111 should be set up as per the charts on the walls. The quilts on the pianos in Tew Recital Hall and the Organ Recital Hall, as well as the pins in the lid hinges, should be replaced if they have been removed.

If you feel unsafe in a Music Building room, dial 911 or (336) 334-4444 (Campus Police Emergency). Practice Rooms are also equipped with emergency buttons in case of emergency.

For additional campus safety information, see the UNCG Police Department website.

Egress

At no point will the exits or fire doors be blocked by School of Music inventory or Building furniture. All stairways, landings, and areas under the stairs must remain completely clear of any objects and not contain combustible items (including signage). Stairwells are not meant for storage. These are violations of Federal and State Fire Code. Any items found stored in a stairwell may be removed and disposed of without warning.

Red Book Locker Check-Out Instructions

Red/burgundy book lockers are checked out in the College of Visual and Performing Arts (CVPA) Dean’s Office (Music 220).

If students are CHECKING OUT a new locker:

1. The student will find up to six (6) options for lockers they may be interested in checking out. 
2. They should bring those locker numbers to the front desk for us to review in the database.
   • They should check for lockers that do not have a lock.
   • For those without locks, the student should look in the lockers to see if there are items in the lockers. 

3. The CVPA Office Assistant will review the database to determine if one of the lockers is available. 
4. The student will then complete the Locker Checkout Agreement Form for the academic year. This information will be entered into the database. 
5. It is recommended that you place a lock on the locker as soon as possible. 

If students are RENEWING a locker:

1. The student will need to provide their name and locker # to the CVPA Front Desk Office Assistant by May 10 of the ending academic year. 
2. The student will then complete the Locker Checkout Agreement Form for the next academic year. 
3. The CVPA Office Assistant will double check student information currently in the database (name, phone #, and email address). 

If students are RELEASING their lockers: 

1. You will need to provide your name and locker number to the CVPA Front Desk Office Assistant. 
2. The CVPA Office Assistant will find your locker # in the database. They will move your information to the comments section as a previous user and then mark the locker as available. 
3. Please remove your lock as soon as possible. 

Students may request to check out gray instrument lockers according to the size of their primary instrument by filling out the Instrument Locker Request Form (linked below). Lockers are checked out based on availability; priority is given to music majors. They may be granted to music minors or other majors based on participation in ensembles and approval from the Building Manager and Instrument Inventory Specialist. Renewal prompts will occur on a semesterly basis. 

Students must fill out the Instrument and Locker Checkout Agreement once per academic year before making their first request. It is not needed for each subsequent request.

Students are granted one locker per student based on availability of the size needed. If the School of Music is unable to provide a student with storage, they are placed on a waiting list for the remainder of the year. Waiting lists reset at the beginning of the next academic year. 

Short Term Key Requests

Faculty and staff may check out keys from the College of Visual and Performing Arts (CVPA) Dean’s Office (Music 220) on a short term loan. They must have a valid Spartan Card to check out the key. Students must follow the CVPA Dean’s Office policy regarding key loan time limits, rules, and regulations.

Long Term Key Requests

Faculty and staff who require keys for a full academic year (Long Term Key Request), must have the approval of the faculty member over the area they are requesting the keys for (i.e, Percussion Professor approval needed for keys to the percussion practice rooms; music education faculty approval required for keys to Room 245). Students will not be approved for long term key requests for spaces because of recurring rehearsals. Keys for recurring rehearsals will need to be checked out for short term loan from the CVPA Dean’s Office. 

1. Faculty and Staff will need the following information to complete the Faculty and Staff Long Term Key Request Form:
   • Spartan Card ID Number (6033 2000 XXXX XXXX)
   • Student ID Number (88 or 89)
   • UNCG email address
   • Phone Number for Contact
   • All room numbers for which you are requesting a key
   • Please Note: The Lock Shop will not process requests missing any of the above information.
2. When the key is ready for pick up, the student will receive contact directly from the Lock Shop with further instructions.

Short Term Key Requests

Students may check out keys from the College of Visual and Performing Arts (CVPA) Dean’s Office (Music 220) on a short term loan. They must have a valid Spartan Card to check out the key. Students must follow the CVPA Dean’s Office policy regarding key loan time limits, rules, and regulations.

Long Term Key Requests

Students who require keys for a full academic year (Long Term Key Request), must have the approval of the faculty member over the area they are requesting the keys for (i.e, Percussion Professor approval needed for keys to the percussion practice rooms; music education faculty approval required for keys to Room 245). Students will not be approved for long term key requests for spaces because of recurring rehearsals. Keys for recurring rehearsals will need to be checked out for short term loan from the CVPA Dean’s Office. 

1. Students will need the following information to complete the Student Long Term Key Request Form:
   • Spartan Card ID Number (6033 2000 XXXX XXXX)
   • Student ID Number (88 or 89)
   • UNCG email address
   • Phone Number for Contact
   • Name and email address of Faculty/Staff approver
   • All room numbers for which you are requesting a key
   • Please Note: The Lock Shop will not process requests missing any of the above information.
2. Once this form is complete, an auto-generated email will be sent to the faculty or staff member from whom approval is expected. The Faculty or Staff member will then reply-all in response to give, deny, or edit approval.
3. Once approval is received, the building manager will send the official key request to Facilities Operations.
4. When the key is ready for pick up, the student will receive contact directly from the Lock Shop with further instructions.

The loading dock is available for loading and unloading equipment only, including instruments and gear for use at other concert locations and venues, large palletized deliveries, and University Facilities gear for use within our space. The service drive provides access to the loading dock, trash dumpsters, official School of Music vehicle parking, and access for UNCG Facilities vehicles. Please note the following: 

• The loading dock is not available as a main entrance or exit to the building. 
• Please do not leave the doors to the loading dock propped open and unattended when loading-in multiple loads of equipment. In addition to the security risk presented for the building, the HVAC system for the performance halls and lobby are severely affected by the drastic temperature and humidity fluctuations created by the long periods of time they are open.
• Controls for the loading dock lift are located in the Band Library (Music 139) and may be obtained through prior arrangement with the Ensembles Office (Music 344).
• Please do not park in front of the loading dock lift. This is reserved for the SOM box truck and palletized deliveries.
• Parking in the Service Drive area is done at your own risk. The area is patrolled by Parking Services and unauthorized vehicles (those without ‘S’/’Service’ permit) may be ticketed or towed. The School of Music has no authority to have tickets or fines removed. 

Practice rooms are located on the first floor of the Music Building and are available to enrolled students during building hours (see above). Private teaching is not allowed in practice rooms unless sanctioned by the Private Lessons Program. Food and drink (other than water) are not allowed.

With the exception of the V-Rooms (see “V-Rooms” below), practice rooms are available on a first-come, first-served basis There is a 15-minute vacancy limit. If a student is absent from a practice room for more than 15 minutes—whether or not personal belongings remain in the room—the room may be claimed by another student. 

Please do not leave valuables (especially instruments) unattended at any time in practice rooms.

Music 115A is available as a recording space for School of Music students. Those using the recording studio are responsible for running their own recording sessions, as the SOM does not provide a staff engineer to run booked sessions. Reserve this space using the School of Music Reservations System (Skedda).

This space is for recording only. Rehearsals and/or coachings are not permitted.

Permanent accessible equipment in the studio includes an interface and headphone amp, guitar amp, bass amp, drum set, and a small grand piano. For more information on other electronic equipment and gear usage, please see Music Technology Equipment and Facilities below (Recording and Live Event Services).

Practice rooms 107L, 107M, and 109M are equipped with VAE-technology. VAE technology offers more realistic acoustical simulations, creating the sensation of being enveloped by the sound and enabling musicians to hear themselves in various performance venues.

A calendar to reserve these rooms is available online using the Skedda reservation system. Keys to access the space may be checked out from the College of Visual and Performing Arts (CVPA) Dean’s Office. These rooms are scheduled on a first-come, first-served basis.

Please see the School of Music Administrative Assistant to receive your copy code for the copier in the Faculty/Staff lounge (Music 338). Contact 6-TECH to have your individual laptop and/or desktop set up to print to this same device (Equipment ID: EI-675). A second copier is located in the 2nd Floor College of Visual and Performing Arts Dean’s Office (Music 220).

Faculty, staff, and graduate assistants may use the form below to submit copy requests to the College of Visual and Performing Arts (CVPA) Office (Music 220).

The School of Music maintains an inventory of Fixed Assets (state-owned items that are valued at $5,000 or above). In the fall of each year the Building and Inventory Manager, along with a representative from the Fixed Assets Section of Accounting Services, will account for all items. If a faculty member has an item from the inventory in their possession/off-campus at the time of inventory, they should alert the Building and Inventory Manager.

The fortepiano and the harpsichords may be used for rehearsal by faculty, students enrolled in harpsichord or fortepiano study, and approved accompanists preparing for recital performances. Rooms 109A and 107A may be reserved for this purpose. 

The Goble harpsichord is available for performances with instruments tuned to modern pitch (A=440). The Kingston harpsichord is reserved for performances at Baroque pitch (A=415). Exceptions to this policy must be approved by the early keyboard instructor. 
 

Only keyboard students who are currently or were previously enrolled in harpsichord or fortepiano study or have been approved by the early keyboard instructor may use the harpsichords or the fortepiano. 

Eligible keyboard players may borrow the keys to rooms 107A and 109A from the Harold Schiffman Music Library (HSML), subject to library key policies. 

Each academic year, the Keyboard Area will send an approved list of students to HSML staff who will update the students’ accounts allowing permission to check-out keys to the historical instruments. 

Requests for recital use of a harpsichord or the fortepiano must be indicated in the Recital Registration Form. Once a student or faculty member requests use of the historical instruments, the Building Manager will reach out to the Keyboard Area for approval to coordinate the movement of the instruments. 
 

The harpsichords and the fortepiano must be closed and covered after rehearsals are completed. Failure to do so will result in forfeiture of eligibility to use the instruments. Keyboard instruments are tuned on a regular, rotating basis. If a particular tuning or maintenance need arises between such regular tunings, please alert Stephen Duncan. If a piano in one of the practice rooms needs attention, students and faculty may complete the form located outside Room 107M. 

The School of Music has a large inventory of instruments accessible to Music majors and School of Music Faculty to check out on temporary loan. 

The steps to check out an instrument for students are:

1. Students must fill out the Instrument and Locker Checkout Agreement (link below) for the academic year before requesting an instrument. This agreement is only needed once per academic year, not for each instrument request.
2. Once the agreement form is signed, students may then fill out the Instrument Request Form (link below) and specify the instrument and the reason for the check out. For ensemble needs, specify which ensemble.
3. After the request is received, the Instrument Inventory Specialist will reach out the appropriate faculty member for approval. If approval is granted, the Instrument Inventory Specialist will process the instrument for the student.
4. Most instruments owned by the School of Music are housed in assigned lockers. When students request the instruments, they do not need to also request a locker for that instrument. 

Instruments are checked out by semester. Renewals are granted on a case-by-case basis. Instruments are unlikely to be renewed over the summer due to repair and maintenance schedules.

The steps outlined above are also used for auxiliary equipment such as any and all brass mutes owned by the school.

Repairs for normal wear and tear on an instrument due to regular use will by covered by the School of Music. Any damage proven to be caused by mishandling or mistreatment will be the responsibility of the user. This may also result in the loss of access to instruments in the School of Music inventory. 

In the event that a student is found to be negligent regarding the care of a borrowed instrument will have their access permanently revoked. Examples of such behavior might be leaving the instrument unattended in public spaces resulting in theft, the loss of the instrument caused by their own irresponsible behavior, and any other scenarios not mentioned. 

Returning School-Owned Instruments

1. The student will return the borrowed instrument and all accessories to the assigned locker. 
2. The student will then send an email to the Building Manager and Instrument Inventory Specialist informing them of the return. The instrument will then be marked as “Returned” in the inventory and removed from the student’s account. 
3. If you fail to complete Step 2, you remain responsible for the instrument.

Instrument Use by Outside Ensembles/Organizations

On occasion, the School of Music may be contacted with a request to borrow instruments from outside organizations for performance. In this event:

1. The Instrument Inventory Specialist will first check with the Conducting and Ensembles Area regarding the needs of school-sanctioned ensembles. Priority will always be given to School of Music ensembles.
2. When current students and faculty are performing for the requesting organization, and on the instrument(s) requested, they may proceed with the normal checkout process as detailed above. If they are not playing the instrument(s) requested, the outside organization will need to contact the Instrument Inventory Specialist directly to initiate the process of borrowing the instruments. The outside organization will need to provide the following information:
   • Proof of insurance to cover the value of the instrument
   • An exact pick-up date and return date for the use of the instrument.
3. Once the information above has been provided, the Instrument Inventory Specialist can process the request through the appropriate channels.
4. Outside organization requests for instruments must be made (at minimum) for 3 weeks prior to requested pick-up date.

School-owned instruments are scheduled for repairs and maintenance on a rotating schedule. The Instrument Inventory Specialist will track instruments with heavy usage throughout the academic year and schedule sending them out for repair and maintenance during breaks. An instrument may be recalled from a user at any point if repair or maintenance is required.

Due to their heavy use, instruments used for music education lab courses will be rotated out for repairs on a yearly basis to prevent excessive wear and tear. 

It is the responsibility of the students and faculty to report any and all issues regarding school instruments to the Instrument Inventory Specialist in a timely manner. 

Instruments required for music education lab courses (Teaching Woodwind/Brass/Percussion Lab, etc) will be arranged by the Instrument Inventory Specialist and the course instructor. Prior to the start of the semester, the instructor will provide the Instrument Inventory Specialist with the rotation list including the beginning and ending dates. The Instrument Inventory Specialist will then assign instruments and contact enrolled students regarding their assignments. 

Students are not to make requests for the music education instruments through the standard request forms. 

Locks will be changed each semester to the ensure security of the instruments. 

Complete a repair request form found in the practice room area and submit to Stephen Duncan at his repair shop (Music 263).
The repair form will prompt you to provide all necessary information pertaining to the malfunction and/or repairs needed. You may email piano repair requests to Mr. Duncan at [email protected]. Please include location and a brief description of problem. Mr. Duncan will repair the instrument as soon as possible. 

This request should be used for repairs only. Pianos in practice rooms, classrooms, and rehearsal halls are tuned on a regular schedule. 

For special requests to tune any piano outside of its routine maintenance schedule, you must send a written request to Mr. Duncan via email ([email protected]) at least 2 weeks in advance. This applies to recording sessions.  

To request use of either the School of Music vans or box truck, please complete the form linked below. Please plan ahead and submit requests as soon as possible. See Driver Requirements below.

If a vehicle other than those owned by the School of Music is required, cars may be requested from Parking Services Motor Pool. Funds must be requested and approved by the Director of the School of Music before making any arrangements.

Driver Requirements

Drivers are required to have a valid driver’s license, be 21 years of age (25 years of age for 15-passenger vans), and meet the following employment criteria:

• Volunteers, persons working for the University, but not receiving a payroll check, may not drive state vehicles according to the state rules and guidelines.
• University motor pool vehicles shall be driven only by University employees and used for official state and University business only. University employees are defined as individuals working for the University for wages and salary. Employees must receive a University payroll check.
• Students who are employed by the University and receive a salary or a payroll check may drive vehicles while performing duties within the scope of the job for which they are being paid. Students, such as those on scholarship or fellowship, who are not employed by the University, are not allowed to drive state vehicles.
• Visiting lecturers, scholars, scientists, and professors with or without appointments, as well as adjunct and emeritus professors may drive state vehicles only if they are currently employed by the University and receive a University payroll check.

After the beginning of each Fiscal Year (July 1), and given sufficient funding, the Director of the School of Music allots two types of funds:

1. Specific Area funds
2. Research and Professional Development funds for pre-tenured faculty

Expenditures of these awarded funds will be processed in the same manner as all School of Music funds, using the following procedures.

Chrome River is an online pre-approval and reimbursement system used by faculty and staff for travel pre-approval, travel expenses, and PCard reconciliation. It may be accessed at chromeriver.uncg.edu using Single Sign On (SSO). All current or future business travel must use Chrome River. Ideally, faculty will first get training in Chrome River before process any upcoming travel requests.

• Tutorial: Getting Started in Chrome River
• Please also review the Chrome River PCard Training PowerPoint
• Training Workshops: https://workshops.uncg.edu/ or the How-To Videos below

Once you have reviewed training materials, Chrome River may be accessed at the link below.

When you first sign in to Chrome River, you must select Neil Shepherd as your delegate.

• Tutorial: Assigning a Delegate

How-To Videos

• Getting Started in Chrome River
• Assigning a Delegate (PCard Reconciler)
• Attach Receipts in Chrome River
• Chrome River Help Center
• Get Help with Chrome River Mobile App
• Track Your Submitted PCard Reconciliation Reports (PCard Delegate, or Reconciler)

Please submit all requests for guest artists and service providers through the online Contracting Guest Artists and Service Providers Form (linked below).

This form IS for: 

Contracting performing ensembles or individuals who perform, lecture, adjudicate, or provide services.  Examples include:

• Guest performing ensembles (e.g. Akropolis wind quintet)
• Guest individual performers (anyone enrolled or on UNCG payroll is ineligible)
• Individual guest lecturers (anyone enrolled or on UNCG payroll is ineligible)
• Individual recording engineer (anyone enrolled or on UNCG payroll is ineligible)
• Individual graphic designer doing an album cover (anyone enrolled or on UNCG payroll is ineligible)

This request form is NOT for contracting the following: 

• Students for any reason – please use the Student Hire Request Form instead (see “Hiring Student Workers”)
• Faculty & Staff for any reason.
• Companies or licensed LLC Corporations – please use the Purchase Request Form instead (see “Purchasing from Companies” instead)

Helpful Tips

Anyone receiving a check from UNCG must have a current vendor record. A taxpayer information form is required to be completed and signed by every new guest artist or service provider before any payment can be processed. This form is available from the School of Music (SOM) Business Officer. Failure to complete and return the form can delay payment to your guest.

Please let guest artists know in advance that they are responsible for their own travel. If you wish to cover the cost of travel for your guest, include those expenses in the total fee payment and note that in your request. (Ex: $500 for Renée Fleming to perform; $200 appearance fee and $300 for travel).

Do not schedule or ask a student employee to perform tasks until the School of Music Administrative Assistant has confirmed their eligibility and hired them. Before any student can begin work, two things must happen:

1. The supervisor must complete the Student Hire Request Form (link below).
2. The student worker must complete an I-9 verification with the University. The School of Music Administrative Assistant will provide instructions to complete the I-9 verification, if needed.

The School of Music must receive both the hiring request and proof that the I-9 verification has been completed before the 25^th of the month to be hired and eligible for payment at the end of the following month. Students are not allowed to work more than 29 hours per week on campus.

These are the methods by which we can pay students:

• Hire them as an hourly employee who submits a monthly timesheet.
• Hire them as a flat-pay hire for one-time events (Ex: a performance at graduation).
• Hire them as a flat-pay hire for an extended project with recurring equal payments.

The faculty or staff member requesting a student hire is that student’s supervisor. The supervisor is responsible for ensuring that the student either works the required/scheduled hours and/or has completed the project or assignment. Supervisors are responsible for the following:

1. Ensure their student employees complete timesheets by the monthly deadline.
2. Verify the information contained in each timesheet is correct through their approval signature.
3. Submit signed timesheets to the School of Music Business Officer by the time entry deadline (usually the 11^th of the month, with some exceptions).

The UNCG Purchasing Card (PCard) is the preferred method for purchasing at UNCG. When authorized by the School of Music Director, faculty may apply for a UNCG Purchasing Card (VISA) to make purchases and pay for travel expenses authorized by the School of Music. 

Faculty who may wish to apply (forms available from the Business Officer) must complete PCard training and pass an online test showing adequate comprehension of UNCG Purchasing regulations. 

PCards are not to be used for payments to an individual for services.

Receipts should be uploaded to the Chrome River eReceipt Gallery immediately after making a purchase (Attach Receipts in Chrome River).

Allowable Materials/Supplies/Commodities

• Services from Incorporated Suppliers (INC)
• Services from Limited Liability Corporations (LLC)
• Advertising*
• Off-campus Catering, Fast Food (refer to food section for more details)
• Groceries**
• Computers (SpartanMart only)
• iPads (5Ws and product Serial Number required)
• Utilities (cell phones, pagers, cable, etc.)
• Professional Licenses (In-line with job duties)
• Rental orders (one-time/non-recurring only; not monthly, annual rent/lease agreements)
• Memberships
• Recruiting Services
• Subscriptions and Magazines (delivered to UNCG address)
• Shipping and Handling
• State/Federal Surplus and Purchases from State Agencies
• Postage (for specific mailing only)
• UNCG Bookstore (Barnes & Noble)
• UNCG Dining and Catering
• Office Supplies
• Managed Printing Services (MPS)

*Proof of advertisement must be kept on file within the department.

**Refer to: UNCG Basic Spending Guidelines.

Allowable Travel*

• Transportation
• Commercial Airline, Railroad (coach rate)
• Rental Cars, Bus (to destination), Taxi (including tip)
• Bus or other Public Transportation (between airport/station and hotel)
• Airport Limousine, Shuttle Service (including tip)
• Internet Services, telephone calls (approved business related)
• Rental Car Insurance in a foreign country
• Hotel Room
• Registrations
• Parking
• Gasoline (rental cars only)
• Travel Agent Fees (although it is recommended to make own travel arrangements)
  

*Any travel for a Non-Resident Alien must be processed via reimbursement. Form NRA-001 must be completed prior to the University issuing payment. The PCard is not allowed to pay for Non-Resident Alien travel.

All exceptions must have prior approval by the Director of Procurement Services or Assistant Director of Procurement Services.

Non-Allowable Materials/Supplies/Commodities

• Maintenance contracts
• Rent/Leases (recurring monthly, annually, etc.)
• Tuition Payments
• Consulting Fees/Services
• Services from Independent Contractors
• Legal Fees/Services
• Medical Fees/Services
• Personal/Unapproved/Unofficial Purchases
• Commitments for greater than one fiscal year
• Commitments that span fiscal years
• Transactions that Exceed or Circumvent Spending Limits
• Gasoline (other than rental car)
• Furniture (with the exception of one office replacement chair)
• Controlled Substances
• Sit-Down meals*
• Charitable contributions
• Insurance
• Cash or Cash Advances
• Moving Expenses
• Construction or Renovation Services

*Refer to: UNCG Basic Spending Guidelines.

Non-Allowable Travel

• Restaurants (casual or fine dining)/Food/beverages
• Limousine (other than airport)
• Any transportation method not directly related to business
• Hotel Services/entertainment, including, but not limited to:
  • Movies
  • Sauna
  • Room Service
  • Gym/Weight Room
  • Refrigerator/Microwave requests
  • Foldaway Bed requests
  • Laundry (hotel or outside)
  • In-room Vending
  • Meals/beverages
  • Tips (other than stated as allowable)
  • In-room Vending (stocked fridge/bar, bottled water, etc.)
• Insurance of any kind except car rental insurance in a foreign country. (The University has an insurance policy for rentals inside the U.S.)
• Tours or Other Social Activities
• Expenses of a Personal Nature
• Any travel arrangements for Non-Resident Aliens*

*Any travel for a Non-Resident Alien must be processed via reimbursement. Form NRA-001 must be completed prior to the University issuing payment. The PCard is not allowed to pay for Non-Resident Alien travel.

All exceptions must have prior approval by the Director of Procurement Services or Assistant Director of Procurement Services.

The PCard may NOT be used for any other UNCG entity. Please use Chrome River.

Purchase Request Form

Please submit all requests for purchases of physical items or services from an LLC through the online Purchase Request form, the link to which can be found below. Examples include, but are not limited to:

• Stores selling office supplies, musical instruments, music, etc.
• Bus rental companies
• Catering companies
• Organ repair companies
• Piano moving companies

If you are unsure, consult the School of Music Business Officer before making your request.

Harris Teeter Charge Card

The School of Music Harris Teeter Corporate Credit Card may be used for the purchase of food, drink, and supplies required for various school-sanctioned events. The card is available for check out through the College of Visual and Performing Arts Dean’s Office (Music 220). 

The card is to be returned immediately after your purchase has been completed along with the itemized receipt. Purchasers will be asked to provide the “5 W’s” (see below, available from the Business Officer). 

WEX Gas Card

The School of Music (SOM) has a WEX Gas Credit Card for the purchase of gasoline for School of Music vehicles and rented vehicles during approved travel. The card is available for check-out through the SOM Business Officer. 

The card is to be returned as soon as the purchase or travel has been completed.

The 5 W’s

The 5 W’s are required by the Purchasing and Accounting Offices to process payments at UNCG. This information is required for the purchase of items for entertainment purposes (food, drink, plates, cups, etc.), purchases for travel, and in some instances for specialized purchases such as rentals, clothing, or furniture.

The 5 W’s are: 

• WHO – The name or organization for which the purchase was made.
• WHAT – A brief description of what was purchased.
• WHEN – The date of the event related to the purchase.
• WHERE – The location of the event related to the purchase.
• WHY – The name of the event and the reason for purchase. Ex: Richard Cox Tribute – refreshments for reception.

Reimbursements are a last resort method of making purchases. Faculty members who do not have a PCard may request authorization to purchase needed items and be reimbursed for the purchase. Itemized receipts should be provided to the SOM Business Officer (with the 5 W’s Form, if required) for processing. Please allow at least one month for reimbursements to be processed and paid.

Students may not be reimbursed for any reason. Only faculty and staff may receive a reimbursement.

Please submit all requests for travel through the online Travel Request Form (link below).

Requests for Travel Funds will be submitted by an early deadline established at the beginning of the fall semester. After the deadline, the Director of the School of Music (SOM) will allocate travel funds as equitably as possible in accordance with established university policy.  

Travel funds are made available for faculty, staff & students for a variety of purposes. When possible, all travel expenses should be paid with a UNCG PCard. When PCard use is not possible, expenses will be reimbursed to the travel upon completion of the trip. Reimbursement should, however, be considered a last resort. Please allow at least one month for reimbursements to be processed and paid.  

Please familiarize yourself with the Travel Regulations in the UNCG Travel Manual.

Travel Requests

Requests for travel funds should be made as soon as possible to facilitate the approval and processing of your request.  All requests must be approved before any funds are spent. 

• Domestic travel is approved by the School of Music Director
• International travel must be approved by the School of Music Director and the Dean of the College of Visual and Performing Arts

Once you have submitted your request to the online Travel Request Form, the School of Music Business Officer will complete your Pre-Approval in Chrome River. Make sure you have added Neil Shepherd as your delegate (Assigning a Delegate). You will receive an approval email from Chrome River. You must click ‘Approve’ and send this email back to the School of Music Business Officer who will forward it to the SOM Director. The Director will need to know if you are being paid during this trip and if you have requested external funding sources. (See ‘Travel Funding Opportunities’)

To ensure full and timely processing of your travel funding, please see the School of Music Business Officer immediately after returning to complete, reconcile, and submit your reimbursement.

Traveling with Students

Please see the School of Music Business Officer current procedures and regulations for student travel. You will be asked to submit a list of names with each Student ID number.

Helpful Tips

All travel (especially international travel) must be approved before any expenditures are made. Without approval, you may be personally responsible for any payments made and the trip may not be covered under university insurance protections. 

Keep ALL original receipts regardless of payment method. Receipts must be itemized (e.g., a payment for parking must be detailed as such on your receipt).   

Travel to Conferences/Conventions/Competitions – please provide a printed copy of the conference announcement or program along with your receipts. If you are presenting/speaking, marking that on the program is helpful.

If you are traveling for a lecture, performance, or masterclass, and will be paid for that event, you must disclose this to the School of Music Business Officer. Please include a comment to this effect in your Travel Request Form submission.

Graduate Student Travel

The Graduate Student Association (GSA) offers funding through the Professional Development Fund (PDF) and Research Capstone Fund (RCF) in both the Fall and Spring semesters.

The PDF can cover registration fees, travel, hotel, and/ or food costs up to $500 for those who participate in the conference. Participation is defined by actively presenting or attending for a UNCG-business reason.

The RCF is essentially a purchase request for an item/service that will benefit your research. Please note that the item purchased will belong to the university, and your submission should highlight how the item or service will benefit more than the individual making the request (UNCG, the community, etc.). Example: One recent graduate student received funding for a videographer to record videos of All-State excerpts to benefit the public schools of NC.

Please visit the GSA funding website if you are planning to apply for either of these two funds. Questions about fund applications should be routed to the GSA Treasurer. The window for Fall applications opens in Mid-October and lasts for two weeks.

Faculty Travel

Campus Global Engagement Opportunities

The Office of Research and Engagement (ORE) provides funding to cover some of the costs for travel to national conferences (Scholars Travel Program) and the Global Engagement Office provides funding for international conference travel. ORE also provides support for expenses related to media development, publishing, or exhibiting. 

Internal Faculty Research/Scholarship/Creativity Awards  

Your research and creative activities enhance your teaching and are important to your career, discipline, and to UNCG. To support and recognize faculty successes, UNCG continues to provide internal research/scholarship/creativity awards. The deadline for the FY25 Internal Faculty Awards is in mid-October. An informational workshop is scheduled in September. For more information, click here.  

Other funding can be obtained through the Office of Research and Engagement.

You may also want to visit the Internal Research Awards page.

CVPA Dean’s Funding Opportunities

• Community Engagement Fund
  • Eligibility: Full- and Part-Time Faculty, Staff, and Graduate Students
  • Deadline: September 30, 2024 at 5:00 pm
  • A copy of the application and CFP is available at https://go.uncg.edu/cvpa_cegrant
• Equity, Diversity, Inclusion, and Access Fund
  • Eligibility: Full- and Part-Time Faculty, Staff, and Students  
  • Deadlines: October 1, 2024 and February 1, 2025
  • A copy of the application and CFP is available at https://go.uncg.edu/edia-grant 
• Dean’s Research/Creative Incentive Fund (DRIF)
  • Eligibility: Full-Time Faculty (Tenure-Track and Professional Track)  
  • Deadlines: October 1, 2024 and February 1, 2025
  • A copy of the application and CFP is available at https://go.uncg.edu/cvpa-drif  
• Staff Professional Development Fund
  • Eligibility: Full-Time Staff  
  • Deadlines: First of every month until June   
  • A copy of the application and CFP is available at https://go.uncg.edu/cvpa-staff-fund.

All first year undergraduate music majors are advised by the College of Visual and Performing Arts (CVPA) Advising Team. Upon completion of the first year of study or 30 credit hours, undergraduate students are assigned to a faculty advisor from the School of Music full-time faculty. 

How to find your advisor information: 

1. Login to UNCGenie
2. Select the “Student Services and Financial Aid” tab
3. Select “Registration” 
4. Select “Look up Advisor” 
5. Select the term from the drop down list 
6. Click “View Advisor” 

Your advisor is responsible for meeting with you each semester to review your degree progress in DegreeWorks, consult your Four Year Degree Plan, provide your Class Registration PIN, and assist with class registration. 

All graduate students are assigned to a faculty advisor from the School of Music full-time faculty. The Graduate Program Director (Dr. Randy Kohlenberg) serves as an uber-advisor and must approve all Plans of Study, Independent Study requests, and curriculum modification requests. 

How to find your advisor information: 

1. Login to UNCGenie
2. Select the “Student Services and Financial Aid” tab 
3. Select “Registration” 
4. Select “Look up Advisor” 
5. Select the term from the drop down list. 
6. Click “View Advisor” 

Your advisor is responsible for meeting with you each semester to review your degree progress and update your Plan of Study, provide your Class Registration PIN, and assist with class registration.

All first year undergraduate music majors classified as “New First Time” students and/or as “Freshmen” are advised by the CVPA Advising Team.  When an undergraduate student is classified as both “Continuing” and “Sophomore” or higher then they will be assigned to a faculty advisor from the School of Music full-time faculty. 

New transfer students will work with the School of Music Transfer Advisor and Director of Undergraduate Studies to finalize their transfer articulation.  They will be assigned to a faculty advisor from the School of Music full-time faculty for routine advisement. 

All graduate degree seeking music students will be assigned a faculty advisor within their Studio/Area/Division of study from the School of Music full-time faculty.  For doctoral degree seeking students the academic advisor is usually also the Chair or Co-Chair of the Doctoral Advisory Committee. 

Any students with an advisor who is or will be on leave during an advising period will have a temporary advisor assignment to them for the duration of the primary advisor’s leave period. 

Undergraduate music minors are not assigned an advisor in music. 

New Faculty: Steps Required to Receive Advisor Access 

1. Complete training modules below in Canvas
   • FERPA Training (High Priority) Enroll by clicking this link: https://uncg.instructure.com/enroll/AAH39R
   • Banner Navigation Training (High Priority) Enroll by clicking this link:  https://uncg.instructure.com/enroll/6MFTFC
   • ITS Security Awareness (High Priority) **should appear on your Canvas**
2. Add/Modify Banner & Uber-Advisor Access ticket to 6-TECH:
   • Create a 6-TECH ticket to complete the Add/ Modify Banner Access  
   • In the “Describe your Banner related job duties in detail” Box paste the following language: 
     • A. Banner Student: General Student Query
     • B. Advisor Access to Degree Works
     • C. All access will be used to provide students with advising support regarding course registration, academic standing, policies (including Academic Standing and Financial Aid), and procedures
3. Request Schedule Hero administrative dashboard access. Note: need Banner access first.

The University Registrar’s Office (URO) maintains Registration Calendars, Parts of Term Calendars, and other Academic Calendars online. These and other current advisor resources can be found at the URO website for advising.

• UNCGenie: contains advisee list, access to transcripts, link to DegreeWorks 
• Course Schedule search tool: easy way to see all courses scheduled by term and prefix 
• Schedule Hero: registration tool for students 
• DegreeWorks (login through UNCGenie): comprehensive list of degree requirements, shows what requirements have been completed and what is remaining; this is the information used for degree clearance at graduation

Each faculty member will receive access to shared student folders in OneDrive for each of their undergraduate advisees. These folders will contain records of advisement and other important student documents for that student. You should keep up to date copies of Four Year Degree Plans and Advising Logs for each student within their shared folder. You should also store all jury examination reports within these folders. 

Graduate student records are maintained by the Graduate Student Services Specialist and Director of Graduate Studies. All documents to be stored in these folders (including performance jury reports, diagnostic exam results, etc.) should be sent to the Graduate Student Services Specialist. 

Steps for faculty advisors to look up advising codes for registration: 

1. Log into Genie and then select the “Faculty Services” tab.
2. From there, open the “Faculty & Advisors” menu and then select the “Advisor Menu” from the two options presented.
3. Then click “Advisee Search.” Within this page you will search for the student either by name or ID number, then click “View Profile.” 
4. Now you are looking at your student’s profile page in Genie. In a black bar along the top of the screen, you will see on the far right a block that says “Registration Notices” and it may have a notification number highlighted in red there as well. Click on this block.
5. You should then see somewhere in a list of info that opens up the students advising code – it will be labeled “Registration PIN Assigned” and then will list the Student PIN number (aka “advising code”).

All undergraduate four year degree plans and graduate Plan of Study sheets are housed on the School of Music website (link below).

• Accompanist Request Form
• Accompanying Jury Report Form
• Application to Student Teach
• Composition Jury Report
• Continuation Jury Evaluation Form
• Evaluation Rubrics
• Guide for the Preparation of Music Papers (The “Music Studies Guide”)
• Music 301 Attendance Form
• Performance Jury Report Form

School of Music

• MM Theory Thesis Committee Approval Form
• MM Comp Exam Preapproval Form
• Evaluation Rubrics

Comprehensive Exam Request Forms

• Brass and Percussion Area (MM)
• Composition Exam and Thesis Committee (MM)
• Conducting (MM)
• Keyboard Area (MM)
• Music Theory (MM)
• String Area (MM)
• Voice Area (MM)
• Woodwind Area (MM)

The Graduate School

• Documents and Forms

School of Music

• Continuation Jury Evaluation Form
• Doctoral Preliminary Exam Request
• Doctoral Exam Preapproval Form
• Evaluation Rubrics
• PhD Written Preliminary Evaluation Form
• PhD Written Preliminary Re-Examination Evaluation Form
• PhD Oral Preliminary Evaluation Form

The Graduate School

• Documents and Forms

• Theory Diagnostic Study Guide
• Guide for the Preparation of Music Papers (The “Music Studies Guide”)
• DMA Dissertation Abstract Sample

Handbooks

• DMA Handbook (Rev. 8/2024)
• PhD Handbook
• MM Handbook (Rev. 8/2024)
• Voice Area Handbook (Rev. 9/2019)

Process to register for an Independent Study in Music:

1. Submit this form with required signatures to Dr. Keen Hock ([email protected]) no later than the first day of classes in the respective semester.
2. Receive email from music course scheduler (Dr. Keen Hock) with required course information (course and section number, and course registration number).
3. Submit the Registrar’s online Permission to Register for Independent Study form using the information from the email received in Step 2.
4. At least 24 hours following online form submission, check your registration in Genie to confirm that you were registered for the correct Independent Study course.

• Voice Area Handbook (Rev. 9/2019)

Find information from both UNCG Career & Professional Development, the College of Visual and Performing Arts (CVPA), and the School of Music at the links below.

• UNCG Career and Professional Development
• Handshake
• Build Your Resume
• Explore Majors & Careers
• Find an Internship
• Work During School
• Attend Career Events
• Start Your Job Search
• Build Your Network
• Interviewing & Professionalism
• Prep for Graduate School 
• Launch a Business
• Explore the Career Roadmap
• eResources
• For Graduate Students
• For International Students
• For Distance Learners

Course Reserves are items held in the libraries specifically for the students in your classes to use. Music Course Reserves are kept inside the Harold Schiffman Music Library. Putting books on reserve for your classes can reduce the amount of money students spend on purchasing textbooks for themselves. It also guarantees that the books stay available to students all semester long, rather than being checked out by one person for months at a time.  

By default, Reserved items are placed on a 2-hour loan period and are library use only.   

• Exceptions can be granted as needed. For example, films can be checked out overnight, and some scores can be taken to the practice rooms. Please ask if you’d like to learn more about these options!
• Items can be reserved for any UNCG-affiliated class or event. This can include masterclasses, guest lectures, and workshops. Try to submit Reserves requests for these events a couple of weeks ahead of time, just in case we need to recall a book that has been checked out.
• Permanent Reserves are physical items that remain on reserve year-long and are never returned to the regular collection. This might be a good option for you if you don’t want to recreate your list for a regularly occurring class that is taught the same way each time.  

What can I place on reserve? 

• Physical items such as print books, scores, workbooks, CDs, DVDs, or technology (for example, if you reserve DVDs, we will also reserve a DVD player). 
• Personal Reserves are items you bring in from your personal libraries. These circulate as temporary items, so they can be removed and returned to you when you need them back.
• Electronic Reserves (eReserves) are available if you want your students to access your Course Reserves online. If an eBook does not already exist, we can scan up to 3 chapters of the text and upload them to SharePoint for you and your students to use. You can also send us your own PDFs. 
• Please note that for copyright purposes, eReserves access links expire at the end of each semester. We will maintain records of your lists, so we can quickly generate new links if you’d like to use them again.
• We’ll send you instructions explaining the different ways you can give your students access.
• Streaming media options can be explored here if you would prefer that over physical DVDs. Most streaming links will expire periodically, so we recommend testing your links every semester. We’re happy to help you navigate our streaming websites if you have any questions.   

How should I deliver my Course Reserves request list? 

Start by searching the Library Catalog to see if the book/score you need is owned. If the item is not owned by the library, speak with the Music Librarian about purchasing it.

When complete, send your list(s) directly to your Music Reserves liaison. Please make sure your request includes your name and the course number somewhere. If they are not available in person, you may deliver the list to another library manager or a student worker.  

Sharing Reserves With Your Students

You and your students can look up all Reserves lists in our Reserves Catalog. eBook links can also be conveniently accessed from here. If you have requested eReserves, a SharePoint folder link will be shared with you along with instructions on how to give your students access.  

When your students come to the HSML to check out Reserves, library student workers will locate the item using the Reserves Catalog. In order to find your class list, they must have the course number, title, and/or instructor name. Please remind your students that they should have this information handy when they come to request a reserved item.

Due to the experiential and sequential nature of the content in most music courses, few are eligible for credit by examination. The only music courses considered appropriate for credit by examination are: MUS 101, 102, 105, 106, 170, 171, 201, 202, 205, 206, 270, 271, 331, 332, 333, 343, and 541.  

No other course requirements may be satisfied by Special Examination for Credit. A student who has failed a course may not attempt to achieve credit for that course by examination.  

For information regarding credit by exam procedures, a student should contact his/her advisor.

Genie is your online access to the central student database at the University. The information to which you have access may be limited by your role regarding a particular student or record. You will need a Login and a PIN number. You will have access to student data for your advisees and for students enrolled in your courses. Grades are viewable via Genie in real time as they are entered by the instructor. You may access an up-to-date roster at any time. All mid-term and final grades will be recorded via Genie.

Performance jury examinations (a performance jury examination is defined as an end-of-semester, graded hearing before two or more faculty members; Teaching Assistants may be added to a jury examining an undergraduate, but not a graduate, student) are required of all students enrolled in performance studies, with the following exceptions:  

1. Doctoral students who have successfully completed their continuation jury and first recital.
2. A student registered for one credit hour of lessons (except music minors) may be excused at the discretion of the teacher.
3. A student presenting a solo recital (full or half) may be excused at the discretion of the teacher for the semester in which the recital is given. It is expected that such excuses will normally be given when the recital is late in the semester.
4. Occasionally, a student may be excused for pedagogical considerations with approval of the appropriate area.
5. A student who is prevented by illness (or injury) from appearing may be excused. In such cases, a grade of incomplete shall be given. A make-up jury examination must be passed no later than one week into the following semester in order for performance studies registration to continue. 

All changes in performance studies levels must be accomplished through a jury examination (or a recital). The instructor should inform students of divisional (or area) requirements with regard to jury examination procedures, literature requirements, and other attendant matters. 

Results of performance jury examinations must be recorded via a Jury Report Form in each student’s electronic file (jury forms should be sent to the student’s advisor if they are different from the person evaluating the jury) and should include the following: 

1. Performance teacher’s grade, jury examination grade, and final grade.
2. Special circumstances affecting the grade.
3. Recommendations for classification next semester. 
4. Names of all jury examination members. 

Lloyd International Honors College (LIHC) provides motivated, high achieving undergraduate students in all fields of study with an enhanced education that has an international focus. LIHC is an intellectually engaged community devoted to fostering critical thinking, global awareness, and strong preparation for professional, civic, and personal pursuits using experiential learning opportunities and innovative pedagogies, including performance, play, and improvisation, to help students continue to learn, develop, and grow.

Faculty and students are not permitted to use School of Music facilities to teach students not registered for University credit. Exceptions to this policy include: 

1. A trial lesson offered by a faculty member to a prospective student 
2. Lessons taught by instructors (faculty or students) through the Community Music Lessons Program

The Student Artist Competition at UNCG School of Music offers an opportunity for exceptional student performers to audition for the opportunity to appear in concert with the University Symphony Orchestra or Wind Ensemble. Preliminary rounds typically take place in December, with a final round in January that awards the performances on concerts scheduled between the following spring and fall semesters. Two to three students are normally selected for this honor.

Eligibility

Full time undergraduate and graduate music majors who are enrolled in applied lessons in the School of Music are eligible to enter. 

Preliminary Auditions

Preliminary auditions are arranged and conducted by faculty of each division; Voice, Piano/Keyboard, Woodwinds, Brass/Percussion, and Strings. Faculty members of each performance division will hold preliminary rounds to best suit the number and availability of their competing students. Details of the preliminary auditions such as in person or virtual, memorization/accompaniment requirements are pending decisions of faculty members in each division. Up to three students from each division may advance to the final round of the competition. 

Before the preliminary round, students must: 

1. Consult with their applied professors about their intention to compete in the competition and determine repertoire choice. 
2. Reach out to the Director of Orchestras or Director of Bands for the repertoire choices to be approved. Repertoire approval is contingent on the length, availability of the parts, and instrumentation of the accompanying ensemble, etc. 
3. Practice! 

Final Round Audition

Students who advance after the preliminary round will take part in the final round of the competition at the end of January of each year in the Tew Recital Hall. 

Before the final round, students must: 

1. Fill out the application form (link below) and get them signed by their applied professors and conductor of the accompanying ensemble (Director of Orchestras for the Symphony Orchestra and Director of Bands for the Wind Ensemble). 
2. Email the application form and a PDF copy of the score (piano scores are acceptable) to the conductor. 
3. Practice! 

Memorization

The applied teacher and the division faculty determine memorization requirements. It is based upon standard practice for the specific instrument or voice and upon repertoire considerations. 

Accompanists 

Accompaniments are required unless otherwise advised by the appropriate applied professor of the student. 

Multiple Soloists

Works involving more than one soloist may be submitted. All students should be regarded as participants in the competition, rather than one or more students providing a supporting performance for the actual participant. The judges for the final auditions will be advised to evaluate the overall performance presented. Performances involving supporting performances by soloists who are not students are not allowed. If the students are from different performance divisions (e.g., one from woodwinds and one from strings), all divisions involved must agree, as a result of the preliminary auditions, that these students should move forward to the final auditions as one of the three finalists in both performance divisions. In such cases the students should perform separate auditions for all representative divisional preliminary competitions, unless faculty from all divisions can hear a single audition. 

General Information

• A student may not perform more than once in the preliminary auditions. For example, a student may not participate with two separate pieces, even if those pieces involve performances on different instruments. Also, a student may not participate with both a solo performance and a performance involving two or more soloists. 
• When planning repertoire for the Student Artist Competition, it is essential that the size and the performance level of the accompanying ensemble be kept in mind. Pieces requiring a very large orchestra/band, or which are very difficult for the orchestra/band to perform may not be viable. 
• The judges for the final auditions should agree on a rank ordering, indicating a cutoff point if appropriate. If for some reason a winning student cannot perform on the concert, the next person in the rank ordering will be asked to perform. If the committee determines that no performance is sufficiently strong, there will be no winner. 
• Each finalist should be prepared to perform all or any portions of the piece at the request of the judges. Extended introductions and interludes should be eliminated if possible. 
• The piece performed in the final auditions must be the same as that performed in the preliminary auditions, as indicated on the completed application form. 

• Student Code of Conduct
• Academic Integrity Policy
• Title IX Policy (Sexual Misconduct Policy)
• Housing and Residence Life Policies
• Anti-Hazing Policy & Resources
• Disruptive Behavior in the Classroom Policy
• Grievance Procedures for Students 
• Office of Accessibility Resources and Services Grievance Procedures 
• Immunization Clearance
• Missing Students Policy and Protocol
• Bicycles, Skateboards, Roller Skates, and In-Line Skates
• Student Alcohol Policies and Procedures
• Student Involuntary Medical Withdrawal Policy
• Student Organization Event Safety Policy

Admitted Spartans Day is a program to give admitted students a jump-start on their freshman year. The program is optional and provides an overview of the campus, encourages interaction with UNCG faculty and students, and allows students and families to address any outstanding questions and concerns. Though it is highly recommended that admitted students attend, it is not mandatory. 

Prospective students and their who have been admitted to the University and who have expressed an interest in a music major are brought to a meeting with the Director of the School of Music to learn more about opportunities at UNCG. 

Detailed Instructions for all prospective students may be found on the School of Music website. 

Prospective undergraduate and graduate students must apply for admission to the University. Once he or she has indicated an interest in music they will be prompted by the system to request an audition via the online forms. The student will submit all information required for an audition as well as indicate for which program(s) they wish to be considered. Undergraduate audition requests are due on the Sunday prior to the preferred date. The UNCG School of Music offers a Bachelor of Music, Bachelor of Arts, a Minor in Music, Master of Music, Doctor of Musical Arts, Doctor of Philosophy in Music Education, and Certificate Programs. 

The School typically holds four (4) audition days each academic year; one (1) at the end of the Fall term and three (3) during the Spring term. The day typically involves an opening meeting for parents/guardians and students which includes a performance by current UNCG School of Music student(s), then meet and greets with area faculty and prospective students, auditions, and a separate meeting for parents/family to ask questions and hear more about the School and Music Education Interviews (MEI). Some placement tests for undergraduate students, are also offered on the audition days. Admissions to the Bachelor of Arts is by electronic questionnaire, not by audition, unless the prospective student wishes to take private lessons as part of their studies.

Audition results are recorded electronically through the UNCG Music Audition Report Form.

1. The Performance Rating and Sight Reading Rating scale is 1 through 7, with 1 being “Excellent” and 7 being “Poor.” 
2. Undergraduate Result Options:
   • Admissible – Faculty recommend for acceptance to a degree program
   • Not Admissible – Not recommended for acceptance to a degree program
   • Hold – Faculty wish to hear all applicants BEFORE making a decision for recommendation for or against acceptance to a degree program
   • Wait List – Faculty recommend for admission IF space becomes available 

3. Graduate Result Options:
   • Pass
   • Fail
   • Hold

Music Education Interviews (MEI) are required for prospective undergraduates who wish to be accepted to the Bachelor of Music in Music Education. These interviews are conducted on audition days and are first come, first served. An additional day for interviews is held on the Friday before the start of the Fall term for special circumstances. Ideally a prospective student completes the Music Education Interview Form before meeting with the faculty. 

MEI results are reported electronically.  

The scale for the interview is 1–5 (1 being “Outstanding” and 5 being “Do Not Recommend”).

1. Outstanding: consider for Scholarship 
2. Highly recommend for acceptance 
3. Recommend for acceptance 
4. Possibly recommend for acceptance 
5. Do not recommend for acceptance 

In order for a prospective student to be considered for merit-based aid, they should audition on or before the final audition date (preferred).

Awards for undergraduate students are determined by the Director of the School of Music and communicated by appointed faculty members.

Graduate student assistantships are awarded by the Director of the School of Music based upon recommendations from the faculty and sent to the prospective student by Admissions and Graduate Student Services Specialist. 

Scholarship records are maintained by the School of Music Administrative Assistant.

The Open House occurs every fall, typically in October, and is a great way for high school students to learn about how the UNCG School of Music can turn a passion for music into a career. From approximately 8:00 am to 5:00 pm, prospective applicants will get to experience a day in the life of a music student at UNCG, including the opportunity to visit a variety of classes, workshops and ensemble rehearsals, attend informational sessions about our degree programs, hear our exceptional students perform, and tour our world-class facilities. Students and parents will also be able meet and ask questions of music faculty and admissions personnel.

Under special circumstances, should a prospective student audition off-cycle (at a time other than an audition date) the faculty member must provide the Admissions and Graduate Student Services Specialist with the audition date and results of the audition through the same steps detailed above. 

All accompanying assignments for keyboard majors and principals are made in conjunction with course requirements for MUS 284, 285, 384, and (in the case of principals) performance studies at or above the 251 level where registered for more than 1 credit hour.  

Accompanying assignments for MUS 284 and 285 (Fundamentals of Keyboard Accompanying) are prescribed in the course syllabi.  

Assignments for MUS 384 are directed by the coach or the keyboard faculty member in charge of accompanying. An accompanying assignment earning one credit should require, at most, an average of one hour daily (i.e., practice, rehearsal, studio, or performance time).  

Assignments for piano principals are made by the faculty member in charge of accompanying. Each assignment forms part of the required repertory for each and is juried along with required solo literature. (Ordinarily, the instrumentalists or vocalists being accompanied will participate in the jury.) Under no circumstances should an assignment call for more than one fourth of the student’s practice time.  

Accompanying assignments for collaborative piano majors (551, 651, 751) are made by the individual performance studies teacher to whom these students are assigned.  

Accompanying assignments for the staff accompanist are made by the Director of Accompanying and Chamber Music in coordination with assignments for collaborative piano majors.

Students and Faculty/Staff of the School of Music are able to reserve spaces in the Music Building through the Skedda platform. Skedda is a calendar booking software that allows the spaces of the Music Building to be managed. 

To get started, visit the School of Music Reservations (musical.uncg.edu) website OR point your browser of choice to our School of Music Skedda (uncgsom.skedda.com) website. Either when you attempt to make a booking or click “Log In” in the lower left corner (see below), you will be prompted to sign in using your UNCG credentials. Some information may not be available to you on the calendars until you are logged in, but you can always tell if a space is busy or available.

When you log in for the first time, Skedda will create an account, identify you as either student or faculty/staff, and assign the proper tag(s). If you require additional permissions for limited access rooms (percussion, electronic music studio, etc.), please contact the Music Building Manager. 

Booking Windows and Quotas

Students may book with the following limitations: 

• My reserve a room up to ten (10) days in advance
• Limited to two (2) reserved hours per day, per space

Faculty/Staff may book with the following limitations: 

• May reserve a room up to thirty (30) days in advance
• No per-day quota

Recurring reservations outside the 30 day window should still be requested using the Classroom Booking Form and approved by the Music Building Manager. All users are required to check for the availability of the space before they submit a booking request.

Spaces you may book on your own using Skedda

• Classrooms: 115-C, 207, 217, 221, 223, 224, 226, 235
• Chamber Music: 154, 138, 140
• Large Rehearsal: 110, 111
• VTech Practice Rooms: 107L, 107M, 109M
• Recording: 115-A
• Kiosk/Booth: 216

Rooms requiring special tags or permissions

• Electronic Music Studio: 129, 131 (contact Dr. Mark Engebretson)
• Conference: 220J
• Music Education Lab: 245 
• Percussion: 146 (contact XXXX)

Unavailable in Skedda; please use the booking forms to request

• Performance: Organ Hall, Tew Recital Hall
• Atriums/Rotundas

Skedda Mobile App

All students are allotted rehearsal/dress rehearsal time in the halls prior to their recital performance.   The following outlines the amount of time each type of student recital receives.  Due to the constraints on our halls from classes, rehearsals and performances, these guidelines will be adhered to.

Recital Type	Rehearsal Time Allowed
Recital appearances (15 minutes of music or less)	30 minutes
Half recital (approximately 30 minutes music)	1 hour
Full recital (Undergraduate)	2 hours
Full recital (MM)	4 hours
Full recital (DMA)	6 hours

In the rare case a student will have technical needs on their recital (audio playback, projections, electronic manipulation), a tech-rehearsal may be scheduled in conjunction with the student’s professor and the hall manager/technical assistant/electronic music lab. This rehearsal will be limited to one (1) hour.

Student Artist Competition winner rehearsals in the University Auditorium, outside of standard booked large ensemble rehearsals, should be requested directly through the House Manager or Technical Director of the University Auditorium.

Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

Special recruitment events and festival days may be booked at any time for the upcoming academic year. Please note, class and ensemble bookings during weekday requested times will take precedent within a requested space. Please use the form below to make requests.

Please note the following when making these requests:

• Bookings in the month of April are not allowed.
• All spaces needed (e.g. Tew Recital Hall, Organ Hall, Room 110, Room 154, Classrooms, etc.)
• Length of time needed
• Any special equipment needed (tables, signage, etc.)
• Bookings may be made through the online systems but should be followed-up with an email to both the Hall Manager and Building Manager to ensure correct bookings.
• For scheduling and timely advertising purposes, please have all these events booked by May 15 of the preceding academic year.

The scheduling of large ensembles, faculty-led ensembles, operas, and special events happens during the Fall of each Academic year – working on a timetable that is typically one to two academic years ahead. This meeting is coordinated by the Conducting Area Chair and consists of the School of Music Scheduler, ensemble directors, opera director, and representatives from each division and area, as necessary, to schedule large-scale events for the upcoming academic years. Booking requests at this meeting are for large ensemble performances and general bookings at UNCG Auditorium, tentative off-campus bookings, and performances within School of Music performances spaces. Adjustments are made to the calendar over the course of the Fall and early Spring with final submission of UNCG Auditorium dates no later than March 1 of the semester preceding the requested year’s booking.

Off-Campus recitals are permitted, as there are times when our facilities either cannot accommodate all event requests during certain periods or a different space may better suit the needs of a performance.  The following guidelines should be followed when booking an off-campus event.

• Students must register their off-campus recital as they would an on-campus recital presented in the Music Building.
• All rules apply regarding booking against events within one’s area, against faculty and large ensemble events, and University Concert and Lecture Series events.
• All off-campus booking decisions should be made in consultation with the student’s studio professor.
• The School of Music takes no responsibility in booking or issues that arise with the student’s off-campus venue.
• Students must submit a recording and program of their recital to the Harold Schiffman Music Library after their recital for archival purposes.

Recital reservations are booked via the online School of Music Bookings and Reservations system on the Reserve a Space webpage.

• Select ‘Recital’ to complete a recital reservation for either Tew Recital Hall or the Organ Hall.
• Input all necessary information regarding your booking (name, instrument/voice type, requested location, dates/time).
• Once you have completed the form and answered the questions at the bottom, click Submit. A copy will be emailed to you.
• Forms are time-stamped and entered into calendars in the order they are received on a first-come, first-served basis.
• Please make sure to include three (3) viable dates/times. Consult with your professor and family prior to making a reservation request. Failure to do so will delay the processing of your request.

Notes

• Skedda cannot be used to directly reserve a recital date in Tew Recital Hall or Organ Hall.
• Please use the Skedda calendar found on the School of Music Reservations webpage to select available dates and times in Tew Recital Hall and the Organ Hall.
• Please make sure to use the correct selection for a recital booking request. There are two (2) possible booking requests via this webpage. The incorrect option can cause a delay in booking and securing your date.
• Once your booking is complete, a calendar confirmation and email will be sent confirming your booking.
• ALL recitals MUST be registered no less than thirty (30) days prior to performance using form at the following link.

Students

• Once the online reservation has been made, a Jury Form (once completed), $60 recital fee, and program materials are due no less than thirty (30) days prior to your performance.
• Failure to register your recital or pay recital fees by the 30-day deadline could result in the loss of event services.

When do calendars open?

• Faculty may schedule large ensembles, operas, special performances, and conferences during predetermined meeting times and by request for future dates. No special recruitment day (clarinet day/flute day/etc.) or conference bookings will be accepted from April 1 through May Commencement.
• MUS 396/696 ensembles, Faculty Recitals, Studio Recitals, and Guest Artists may begin scheduling April 1 for the next academic year.
• DMA, Alumni, and Organizations outside the School of Music (subject to approval) may begin scheduling May 1 for the next academic year.
• Graduate (MM) recitals required for degree may begin scheduling June 1 for the next  academic year.
• Undergraduate recitals required for degree (451, 453, 351-MusEd) may begin scheduling August 1 for the upcoming academic year.
• Non-required recitals (151, 251, 351-nonMusEd, 353, 551, 651 and any other non-required performances) and student-organized small ensembles (trios, quartets, quintets, etc.) may begin scheduling September 1 for the current academic year.
• Organizations affiliated with the School of Music (Phi Mu Alpha, Sigma Alpha Iota, Mu Phi Epsilon, CMENC, etc.) may begin scheduling September 25 for the current academic year.

When may recitals be booked?

Recitals and concerts may be scheduled at the following times in Tew Recital Hall and Organ Hall.

Days	Times
Monday through Thursday	5:30 pm, 7:30 pm
Friday	3:30 pm, 5:30 pm, 7:30 pm
Saturday and Sunday	11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm

• Faculty may book a recital at any given recital time that does not conflict with a large ensemble, opera, another faculty member, or University Concert and Lecture Series events.
• Faculty may book certain events against those listed above with permission from the Director of the School of Music. Consideration is based a case-by-case evaluation.
• Faculty may book against a student recital event in certain situations (without special permission) given the performer is not within the same area/division and they understand the event will be in conflict with a student recital event. The faculty member will be made aware of the conflict prior to final booking.
• Guest Artist and Alumni must have a faculty sponsor and adhere to the same booking guidelines outlined above.
• No Faculty/Guest Artist Recital bookings beginning April 1 each academic year.
• Events prior to 7:30 pm must be 75 minutes or less in length including any intermissions, pauses, and/or stage changes.

Recital Type	Days and Times Allowed
Non-required recital 100- or 200-level	Monday–Thursday: 5:30 pm Saturday–Sunday: 11:30 am May only book in the Organ Hall unless necessitated by special equipment or space needs
Non-required recital 300- or 400-level	Monday–Thursday: 5:30 pm Saturday–Sunday: 11:30 am May book in either Organ Hall or Tew Recital Hall
351-level required recitals Music Education recital	Monday–Thursday: 5:30 pm, 7:30 pm* Friday: 3:30 pm, 5:30 pm, 7:30 pm* Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30pm, 7:30 pm* *7:30 pm recitals may only book the Organ Hall
451/651/751-level required recitals	Monday–Thursday: 5:30 pm, 7:30 pm Friday: 3:30 pm, 5:30 pm, 7:30 pm Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm May book in either Organ Hall or Tew Recital Hall
Faculty/Guest Artist/Alumni Recitals Faculty-Led Chamber Events	Monday–Thursday: 5:30 pm, 7:30 pm Friday: 3:30 pm, 5:30 pm, 7:30 pm Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm May book in either Organ Hall or Tew Recital Hall

• All student recitals, required or non-required, should be booked at least 30-days prior to their intended performance date to allow for proper booking of stage crews, preparation of printed materials, and other event-related necessities.
• The last day for a student recital is the first Saturday of exams each semester.
• Note: Events prior to 7:30 pm must be 75 minutes or less in length including any intermissions, pauses, and/or stage changes. Failure to comply with this rule may result in your event being concluded early in order to keep the daily schedule on course.

Recitals may be scheduled simultaneously in separate venues, with the following limitations:

• Performers must be from different performance areas/divisions.
• Student recitals may be scheduled against large ensemble performances of other divisions if and only if:
  • The ensemble performance is occurring at UNCG Auditorium or an off-campus location.
  • The large ensemble does not feature a soloist (faculty or student) from within the student’s performance area or division.
• No recitals may be scheduled in conflict with faculty ensembles/solos recitals, or guest artist presentations unless an exemption is granted by the Director of the School of Music or the faculty/guest event is booked after the initial student event booking is made. Bookings of the later type may not be within the same area and are made with the faculty member’s full knowledge of the conflict.

Two to three emergency bookings times will be held between Tew Recital Hall and the Organ Hall each semester for use by students who need to complete degree recitals for graduation during the current semester but needed to cancel their earlier booked date due to sickness, family tragedy, etc. These time slots are for emergency use only and will not be released for general use or general rebooking purposes until the end of the first week of November/April of the corresponding semester. Additional information is available from the Director of Recording Services.

Exceptions to the general recital booking rules are considered on a case-by-case basis and should be addressed with the Hall Manager for resolution. 

All students must pay the recital fee ONE MONTH PRIOR to the recital date. This may be paid online at the link below.

Note: The payment site venue reads “Organ Hall – UNC Greensboro,” but functions as payment portal for both Tew Recital Hall and Organ Hall.

Fee	Price
Recital Fee	$60.00
Livestream (Tew Recital Hall only)	$25.00
Joint Recital	$30.00
Off-Campus Recital Program Preparation and Printing	$20.00

Recitals may be presented during exam week each semester, including Reading Day, through the First Saturday of exams. No recitals will be permitted after this time due to potential exams, special juries, and class meetings in the performance spaces.

Summer recitals may be presented in the Music Building during a limited booking window over Summer Session I & II.  Advanced scheduling is required to ensure recording and streaming services are available.  A student is not required to use School of Music services but is encouraged to keep their event times aligned with what is listed below – though not required.

• Summer recital bookings are permitted during active Summer Sessions I & II only.
• No bookings will be allowed on summer holidays or over holiday weekends.
• Summer recitals DO NOT have stage crews available – only audio/video services when requested/booked in advance
• University Recording and Streaming services are not required for summer recital events; however, the performer is responsible for providing an archive audio recording to the Harold Schiffman Music Library at the completion of the event.
• Off-campus events are permitted in consultation with studio professor.
• All summer recitals presented for degree credit should be scheduled and registered, regardless of performance location or use of School of Music services, for the purposes of advertising and record keeping.

Summer Recital Booking Times

Days	Times Allowed
Monday through Thursday	1:30 pm, 3:30 pm, 5:30 pm
Friday	1:30 pm, 3:30 pm
Saturday and Sunday	No bookings

Bookings in Tew Recital Hall and the Organ Hall may occur between 6:00 am–10:00 pm.

Room reservations and rehearsal requests for Tew Recital Hall and Organ Hall are booked via the online School of Music Bookings and Reservations system on the Reserve a Space webpage. An online form allows for non-recital bookings/reservations of these spaces. ALL bookings in Tew Recital Hall and Organ Hall are by request only. The request form is found here.

• Select ‘Dress rehearsal or other use’ to make a non-performance booking in either Tew Recital Hall or the Organ Hall
• Requests are filled on a first-come, first-served basis. Submissions are time-stamped as they are received.
• Keys for all spaces are available for check-out from the College for Visual and Performing Arts (CVPA) Office (Music 220) prior to 4:30 pm, Monday through Friday. Keys for early-morning access to performance spaces (prior to 8:00 am) must be obtained the day before. Keys for weekend access must be obtained Friday before 4:30 pm.
• Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

Notes

• Skedda cannot be used for direct booking of Tew Recital Hall or the Organ Hall.
• No rehearsal or recording time, other than dress rehearsals, will be booked in standard recital booking time slots (or overlap) more than thirty (30) days prior to the requested date. Requests made less than thirty (30) days prior for rehearsals and recording times in standard recital booking time slots, will be granted on a first-come, first-served basis.
• No excessive amount of booking time is to be scheduled at one time or over a period of time, to the point of limiting access of the space to other students/faculty.
• Please consult Skedda prior to submitting ANY rehearsal booking requests. Generally, Skedda is up-to-date and can be accessed at via the School of Music Reservations webpage. Please do not guess at booking dates and times.
• No standing rehearsals will be booked for general student chamber ensembles or student-led ensembles.
  • Rehearsals must be booked on a week-to-week basis.
• Requests coming less than 12 hours prior to their start-time may not be honored due to staffing.
• Weekend bookings should be planned and requested no later than 4:00 pm on Friday.
• The scheduling system is NOT monitored from 5:00 pm Friday through 9:00 am Monday. Requests made during this time may not be completed. This includes bookings for MONDAY prior to NOON.

Recital and Small Ensemble Programs

Recital programs are due at least one month prior to the desired performance date. Any deviation from this timeline may lead to a delay or denial of service for your event, so plan accordingly. This due date coincides with the recital jury deadline for students.

1. Download the appropriate template from the section below (“Program Templates”). All program templates are provided in Microsoft Word format (*.docx).
2. Add your name, instrument, supporting performer names, repertoire, composer dates, etc.
   • Refer to the instructions for completing program templates (“Program Templates”) and the music style guide (“Style Guide”).
   • Performer biographies and programs notes may be included in ensemble, faculty, and guest artist recital programs. They are not printed in student recital programs. If a student performer would like program notes, they should print and make those available to the audience on their own.
3. Check your program for accuracy. Proofread it carefully with the assistance of your major professor.
4. Submit your recital program by completing the Recital Registration Form one month before your performance date.
   • In this form, your jury approval form will be managed (if applicable), and programs will be submitted for printing.
   • Special staging requirements will also be captured. Use of fortepiano and harpsichord requires permission from the Keyboard Area Chair. Use of the portative organ requires permission from the Director of Choral Activities.
5. Pay your recital and streaming fees (if applicable). All students must pay the recital fee ONE MONTH PRIOR to the recital date. This can be paid online at the link below.
   • NOTE: The payment site reads “Recital Fees at Organ Hall,” but functions as payment portal for both Tew Recital Hall and Organ Hall.
6. Printed programs will be delivered to the on-campus venue. Off-campus recital programs will be left for pick-up in the College of Visual and Performing Arts (CVPA) Dean’s Office (Music 220). A digital copy will be uploaded to the Digital Concert Programs website.

Digital copies (PDF) of prepared recital and concert programs will be made available at the School of Music Digital Concert Programs website (link below). They will remain posted for 3-5 business days after the performance. Audience members will access the program by scanning a QR code upon entry into the hall, or before they arrive. Streaming audiences will also have access to the full program online.

Complete your program using the appropriate template (links below), get your instructor’s approval of the document, and make any suggested edits BEFORE submitting your finalized, approved program through the Recital Registration Form.

We no longer require timings for individual pieces to be incorporated into the programs. Instead, please provide the duration for each piece performed in the Recital Registration Form.

Instructions for Completing the Recital Program Template

1. Please choose the appropriate program template from the table below.
2. Consult the Style Guide if you have formatting questions.
3. When creating the recital program and translation documents using the provided templates, do not spend an inordinate amount of time on formatting. Get everything as closely as you can and the School of Music staff member will fix the rest.  Please, DO NOT add formatting to the documents.
4. Tabs have been preset in the templates. After you’ve entered the title, tab to the right margin to add the composer information. Adding/Inserting tables, indentation, bullet points, outline numbers, etc., merely slows down the process of creating the merged program document.
5. Check your program for accuracy. Correct spelling, dates, and placement of accent marks are your responsibility.
6. Send a draft to your studio professor for approval BEFORE submitting it online! You will not receive a draft before your recital!

Translations Guide (for Voice Programs)

• Intentional space for stanzas, if desired.
• Proper grammar, spelling, orthographs of the text. (Correct diacritical markings, etc.)
• Keep foreign language text in the left column and English translations in the If you are including text for songs in English, keep the lyrics in the right column.
• DO NOT line up the text except to indicate a break in stanza or to indicate space between songs/cycles.
• Send a draft to your studio professor for approval BEFORE submitting it online! You will not receive a draft before your recital.

Recital Program Templates (*.docx)

Quick Program Style Guide

• Enter the full title of each work, including key, opus number, and year of composition. Translated titles maybe listed after the title in its original language. Opus and number abbreviated “op.” (opp.) and “no.” (nos.), and are not capitalized.
  • Piano Concerto No. 5 in E Flat Major, op. 73, Emperor
  • Ma mère l’Oye (Mother Goose)
• Enter the full name of each composer with birth and death years. Initials are acceptable in some cases if they have become the de facto standard.
  • J.S. Bach (1685–1750)
  • Philip Glass (b. 1937)
• Include catalog numbers: “BWV” numbers for J.S. Bach; “K” numbers for Mozart; “D” numbers for Schubert; etc.
  • Opus numbers should be styled as op. Most other thematic catalog citations used in the titles of works comprise a capital letter followed by a period, a space, and a number. e.g.: K. 475, D. 950. The exceptions are: BWV (Bach) RV (Vivaldi) TWV (Telemmann) WoO (Werke ohne Opus, numerous composers, including Beethoven and Brahms) e.g., BWV 565, RV 269, TWV 55:C3, WoO 45
• Indent movements or song titles within a cycle/set.
  • Do not number movements if all movements are performed completely and in order.
    • Symphony No. 5 in C minor, op. 67
      Allegro con brio
      Andante con moto
      Scherzo. Allegro
      Allegro
  • If a work is multi-movement and those movements are not titled, please provide the tempo marking rather than a numeral.
• Spell out key signatures: C-sharp, B-flat
• “Major” is capitalized, “minor” should be lower case
• All names and non-English words should receive careful attention for the correct placement of diacritical marks (or diacritics): Á à Â ä Å å Æ æ á ç É È é è Í Ì í ì î ñ ó Ò ò ö ø ß Ú ú ù ü
• Create space where applause is expected or encouraged.
• Indicate an intermission, if one is desired.
• Credit guest musicians on both the cover page and in the program order. This does not include your accompanist.
• Spell out and use the lowercase for academic degrees: bachelor’s degree, master’s degree, doctor’s degree or doctorate. To abbreviate degrees, use periods after all the letters: B.A., M.S., Ph.D., M.S.I.A., B.F.A. (with the exception of MBA).

Event Audio File Distribution

All events recorded by School of Music Recording Services are recorded digitally and distributed electronically via digital download.  Approximately 2-4 weeks after the completion of an event, the finished files are upload to the University cloud service for download.  The performer(s) is notified via email and cloud notification that their files are ready for download.  Files will remain in the cloud service for either three (3) years OR until the student or faculty member’s University email becomes invalid due to graduation or separation from the University.

Faculty and students MUST download their files from the cloud service in order to ensure they are secured.

Audio Recording Archives

Beginning Fall 2022, the Harold Schiffman Music Library (HSML) began archiving School of Music recordings digitally.

Prior to Fall 2022, all material that is available in the HSML is available via compact disc for approximately a ten (10) year period. Material older than 10 years is archived in the Martha Blakeney Hodges Special Collections and University Archives (SCUA) of the University Libraries (UL).  Please see the HSML or SCUA staff in order to access these recordings.  These recordings are individually processed and cataloged, and are searchable on the UL’s online catalog located at https://library.uncg.edu.

Prior to 2017, only a portion of performances were archived in the HSML and Jackson Archive – they are as follows:                  

Archived Events in the HMSL or Jackson Archive Prior to Fall 2017:

• ALL Faculty, Guest Artist, Alumni, Graduate (required and non-required) and Undergraduate 451-level recitals – required for the BM in Music Performance
• ALL Large Ensembles, Faculty chamber ensembles, Jazz Ensembles, and Operas
• ALL Chamber Music recitals (duo recitals do NOT count as chamber music recitals)
• ALL Area Recitals and special event recordings
• ALL hosted/recorded symposia/conferences

Record events NOT Archived prior to Fall 2017:

• Senior recitals, BME/BA (both required and non-required)
• Junior recitals, BM/BME/BA (both required and non-required)
• Freshman & Sophomore Undergraduate non-required recitals

School of Music Recording Services has NO access to archived material in the HSML. Please contact a staff member in the HMSL or SCUA for access to School of Music Recordings once download deadlines have past or you are seeking recordings that in hard-format (CD/Cassettes). School of Music Recording Services does not transfer archived hard-format materials (CD/Cassettes/open-reels/LPs) to digital formats due to the lack of equipment necessary for such transfers.

Category	Fee
Large Ensemble, Faculty-Led Chamber Ensembles, Faculty/Guest Artist/Alumni Recitals, Required Student Chamber Ensemble	No fee
Student Recitals All student recital events, required and non-required, presented in a School of Music performance space will be assessed a non-refundable recital fee.*	$60.00
Lectures/Lecture Recitals All lectures and lecture recitals presented in a School of Music performance space will be assessed a non-refundable recital fee if recording and stage crew services are requested.	$60.00
Faculty Grant Recording Project	Contact School of Music Recording Technician
Student Recording (SOM Recording Technician or Student Staff)	No fee, limited availability**

Recitals and Concerts that are scheduled via standard School of Music recital and concert booking procedures will AUTOMATICALLY be added to the Recording Services calendar for coverage.  This includes events that occur in Tew Recital Hall, Organ Hall and the University Auditorium.

Exceptions

• Off-Campus student recitals cannot be recorded by the School of Music.
• Recitals and presentations in Rooms 110, 111, and 217 (Collins Lecture Hall) are not able to be recorded by School of Music Recording Services.
• Large Ensemble events will be recorded provided they are listed on the School of Music Event Calendar and are not in conflict with other ensembles on campus.
• Off-campus events that are not recorded by the School of Music, but are still required to be archived, should be recorded and submitted to the Harold Schiffman Music Library for cataloging.

Open Rehearsals/Unofficial Recitals

At times students/student organizations may book open rehearsals or unofficial recitals in lieu of non-required recitals. This is highly discouraged due to conflicts with our standard schedule. When these events do occur, School of Music services (programs, stage crew, recording, etc.) will not be available.

Lecture Recitals

Lecture recitals as part of part of a graduate degree or an undergraduate honors project may be booked as follows:

• Graduate and Undergraduate honors students may book lecture recitals as part of their capstone degree requirements in either of the School of Music performance halls, Collins Lecture Hall (217), Room 110, Room 111, or a classroom of their choice.
• Presentation times for these bookings may vary and are booked in conjunction with the students faculty committee.
• All student lecture/lecture recitals occurring in Tew Recital Hall and Organ Hall after 5:00 pm Monday through Friday and after 11:30 am on Saturday and Sunday should be booked during a standard recital booking timeslot.
• Lecture or Lecture Recital presentations in performance spaces during standard recital booking times will be assessed a non-refundable recital booking fee of $60 when using backstage staffing and recording services.

All School of Music events taking place within the building performance spaces during standard recital booking times will be covered by 2-3 tech crew members. They will be responsible for recording and stage crew responsibilities.

Streaming is only available from Tew Recital Hall and UNCG Auditorium; it is not available in the Organ Hall. Recital streaming may be requested through the Bookings and Reservation Form. For student recitals, a streaming fee ($25.00) is optional and paid in addition to the Recital Fee, paid one month prior to the recital date.

Recital Category	Is a streaming fee required?
Faculty/Guest Artist/Alumni	No additional cost
Undergraduate and Graduate Solo Recital	Yes, $25.00 streaming fee required
Student Chamber Ensemble (not registered for credit)	Yes, $25.00 streaming fee required
Small Ensemble, Large Ensemble, Studio Recital, Student Chamber Ensemble (registered for credit)	No additional cost
Livestreams may not be scheduled in conflict with an event in UNCG Auditorium.

The UNCG School of Music has excellent resources for music production, recording, and live performance. These resources are available to students, faculty and guest artists.  

Electronic Music Studios (EMS, Rooms 129, 131) 

• Students and Faculty in the School of Music can sign out the EMS through the Skedda system.  
• PopTech and Music Composition students, plus students enrolled in certain courses (like Audio Recording) may be issued cardswipe access to the EMS through a process of training by EMS staff and approval of the EMS Director. Cardswipe access is granted typically per semester. 
• Other students and faculty will use this form to request assistance in gaining access to the facility, and in use of the gear: (EMS Access Request). This form must be completed at least 48 hours in advance (and before 1 pm Fridays for Sunday and Monday bookings) of the requested session. EMS staff will reply within 24 hours to the request, confirming the appointment, or requesting a reschedule.
• Frequent, trusted student and faculty users may request cardswipe access as well, subject to complete training and approval of the EMS Director. 
• Sessions booked in the EMS are normally expected to be 2 hours during peak periods. Longer sessions may be booked on evenings or weekends, but the EMS staff reserves the right to shorten long sessions if the studios are in demand by others.
• Users who don’t show up for scheduled time, who use the studios without signing them out, damage gear or mistreat it, and who don’t put things away properly will lose their privileges to use the facilities.  

Recording Room (115A) 

• As part of the Library, the Recording Room may be checked out by students and faculty from across campus via the Skedda reservation system.
  • 115A is accessed via hard key, which can be checked out from the CVPA Dean’s Office during business hours and the Schiffman Music Library. Only users with a Skedda reservation will be issued a key.
• Gear accessible in the room includes: an interface and headphone amp, guitar amp, bass amp, drum set, and piano. Users without access to the EMS are to provide their own microphones and cables. 
• The Recording Room 115A maybe used as a tracking room in conjunction with Room 129 as Control Room. In this application, both rooms must be reserved, following practices outlined above.
• Sessions booked in 115A are normally expected to be 2 hours during peak periods. Longer sessions may be booked on evenings or weekends, but the EMS staff reserves the right to shorten long sessions if the studios are in demand by others.
• Users who don’t show up for scheduled time, who use the studios without signing them out, damage gear or mistreat it, and who don’t put things away properly will lose their privileges to use the facilities.  

Room 154

• Room 154 has been outfitted with a small sound system, drum set, guitar amp, and bass amp.
• The sound system mixer is in a locked cabinet; mics and cables will be kept in the cabinet. A key for the cabinet may be checked out from the College of Visual and Performing Arts Dean’s Office (Music 220) along with the room key.
• A keyboard and mic stands are kept in the adjoining closet.
• All gear is to remain in Room 154 and must not removed.
• All gear must be returned to the proper storage location at the end of a rehearsal. Speakers are to be turned OFF (turn them off first before anything else is disconnected or turned off).

Gear 

• Users of the EMS have access to a wide range of recording, production, and live sound gear for use in the studios. Generally gear is available as needed, but if a user wants to be assured that specific gear (such as a specific microphone or mixer, etc.) will be available for their session, they will use this form, to be completed at least 48 hours in advance and before 1 pm on Fridays for Sunday and Monday requests (Gear Request Form). Confirmation/requests for alternative gear will be sent by the staff within 24 hours.
• Gear may also be checked out by cardswipe users of the EMS for use in the School of Music building (only) using the same form and procedure.
• EMS gear is generally not expected to leave the building. PopTech/Composition students and other users may request gear for out-of-building use only for approved, School of Music-related classes, events, and activities. Such requests may be placed again through this form (Gear Request Form). Approval will be requested from the EMS Director. Allow lead time of one week for such requests.
• Certain high-end gear may be requested and approved at the discretion of the EMS staff. If this is approved, the EMS staff will help the user access and return the gear.
• Users who don’t show up for scheduled time, who use the studios without signing them out, damage gear or mistreat it, and who don’t put things away properly will lose their privileges to use the facilities.  

Events (Live Sound, Reinforcement, Live Electronics, Video Projection, Video Recording) and Recording Sessions 

• Music Students, Faculty, and Guest Artists may request technology support for their live events and recording sessions. Typical venues include Tew Recital Hall, the Organ Hall, and spaces within the building.
• For events in Tew Recital Hall requiring simple audio playback, one or two microphones, speaking microphone (without monitors, mixing or other audio/visual needs), the stage crew can provide support. Please contact House Manger/Director of Recording Services for this.
• If approved, the EMS will provide staff, gear, and expertise to ensure the success of your event.
• It is critical that Students, Faculty, and Faculty sponsors arrange sufficient set up and tear down time in the space where the event will take place (e.g. in Tew or Organ Hall). Please reserve this time via appropriate procedures for space reservations.
• In many cases, a dress/technical rehearsal is advantageous for such events. Provide information about such rehearsals on the form, so the staff may assist you at that time as well.
• Requests for technology support for Events and Recording sessions must be submitted at least 2 weeks in advance, so staff can check and arrange schedules. Requests will come from students, faculty, or faculty sponsors for guest artists via this form: (Events Form).  

Non-UNCG Use 

• Students who have graduated or otherwise left UNCG, and others not affiliated with UNCG do not have access to the facilities or gear. 

Facilities Use in Summer and Between Semesters 

• No staff is available during periods when UNCG is not in session (summers, between semesters, University holidays, etc.). Therefore, the facilities, services, and equipment are generally not available during these times.
• Students who have consistently demonstrated high levels of responsibility, and who have legitimate need to use the facilities for their academic projects, may upon approval of the EMS Director be granted cardswipe access during these times. There will not be support from EMS Staff, however. 

When Gear Breaks 

• It happens that a piece of music technology breaks, or stops working during use. In these cases, it is imperative that the user notify the appropriate EMS Staff, and/or the Director of the EMS. This is important, because we want to get things working again, and also because we don’t want to give broken gear to the next user. Failure to report broken gear may result in a loss of privileges.
• Because the priority is to ensure notification of equipment failure, if a user breaks a piece of gear (drops it, blows out the speaker, etc.), they will not be charged to repair or replace it. However, users who repeatedly break or misuse gear may lose their EMS privileges. 

School of Music Recording Services is capable of up to 24-track, high definition recording using digital mixing boards, high quality audio interfaces, world-class microphones from Neumann/AKG/Earthworks/Schoeps, and industry standard software from Avid, Steinberg, Merging Technologies and Vienna Symphonic Library. The final product produced is one that is usable by students for prescreenings, portfolios, and competitions or by faculty for commercial release recording projects, collaborative sharing, and conference submissions. Limited video recording and editing services are available.

• Large ensemble/Faculty Ensemble projects require approval from the Director of the School of Music for the use of Recording Services equipment and the staff engineer.
• Faculty solo CD recording projects require approval from the Director of the School of Music for use of Recording Services equipment and the staff engineer. Please contact Recording Services for additional information.
• Students are not permitted to use University equipment for commercial recording purposes

Recording Services does not open its control room or booth facilities or loan equipment to outside engineers – regardless of end user usage.

Students may record themselves in School of Music performance spaces using personal recording equipment or borrowed equipment from the Electronic Music Studio or Harold Schiffman Music Library. Please see the corresponding sections of this Operations guide for more information regarding equipment checkout from these locations.

Faculty may utilize the performance spaces for recording of personal commercial projects with outside recording engineers. Please note that the School of Music does not allow outside engineers to borrow equipment or use recording control rooms/recording booths.

Please schedule these events at the School of Music Reservations website or using the online form(s).

Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

Recording Services provides simple sound reinforcement and A/V solutions for performance and speaking engagements. The following items are available:

• Standard public address system (PA) with 8 mic/line inputs
• Two Monitor Outputs
• Three Wireless Microphones (Shure SM-58 type & Shure lavalier/bodypack)
• Standard Lectern
• Projector Stand
• 11’x7’ Rear Projection Screen (16:9 format) (Qty 1 – by permission only)
• 6’x3.5’ Front-Projection Screen (16:9 format) (Qty 2)
• Optoma HD Video Projector (6000 lumens) (Qty 2)
• Rolling A/V Cart
• Various live event mics/stands
• JBL house monitors/stands

Recording Services is happy to assist performers with simple amplification and playback needs. This is limited to the following:

• Audio (any combination below)
  • 1-2 mics
  • up to one floor monitor
  • a single playback device – mono/stereo (CD/laptop/personal music player)
  • lectern

• Video
  • Screen (6’x3.5’)
  • Projector
  • Projector stand/rolling cart – as needed
  • Audio (stereo) – if needed

For combinations of audio and video needing, or extensive technology needs for an event, assistance should be requested from the Electronic Music Studio (EMS).

The Organ Hall is not equipped with A/V technology gear. Please contact the Electronic Music Studio for assistance. 

With the exception of the event types listed below, all School of Music events are presented free of charge and do not require a ticket. This includes events in Tew Recital Hall, Organ Hall, UNCG Auditorium, and off-campus.

Ticketed events include, but are not limited to:

• Collage
• Opera Theatre performances
• Miles Davies Jazz Studies Program events (excluding student recitals)
• University Concert & Lecture Series (UCLS)
• Events hosted by the School of Music (Greensboro Symphony, Eastern Music Festival, Music for Great Space, etc.)

Additional information about an event that requires a ticket may be found on the School of Music Event Calendar. Please note that non-UNCG events use other outlets for ticket sales.

Ensemble directors and event sponsors using eTix for ticketed events should work with the College of Visual and Performing Arts (CVPA) Box Office Manager to ensure their events are properly ticketed and that the box office is staffed the night(s) of their event. 

Ushering for ticketed events in Tew Recital Hall is provided by the School of Music Stage & Technical Crew. For events in UNCG Auditorium, ushering services are provided by its Front of House Staff. If the need for additional ushering staff is required for special events, a call will be put out by the Director of the School of Music for volunteers. Such events could include sold out UCLS events or the School of Music Collage concert.

The College of Visual and Performing Arts (CVPA) provides instructional technology services through individual consultation, online course development assistance, and additional projects as needed. These services are provided to all faculty and staff in the CVPA (Art, Dance, Music, Theatre).

In conjunction with other on-campus offerings, the CVPA is committed to providing faculty with support regarding instructional design, general instructional technology consultation, assistance with technology trends specific to their area in the arts and arts education, and training for tools in their discipline that may be applicable to their instructional or research needs.

If you require immediate assistance, please submit an Instructional Support Request form via 6tech.uncg.edu.

UNCG Information Technology Services (ITS) maintains classroom technology support. For assistance with technology equipment in the classroom press the help button located on the black box of every installed teaching station to speak with a member of ITS. Provide them with as detailed a description as possible and they will be able to assist you further to resolve your problem.

For all non-academic technical support, a ticket must be created at 6tech.uncg.edu or by calling 336-256-8324 (M-F, 8:00 am–7:00 pm). Creating a ticket allows the College of Visual and Performing Arts IT Support to address requests in a timely manner and track progress as they are completed. Creating a ticket is the best way to ensure your issue will be addressed as efficiently and quickly as possible.

Use the form linked below to submit website change requests to the webmaster. Requests may take 1 to 2 weeks to complete.

Tips

• Please submit content that has been proofread and is in its final draft. Your content will appear online exactly as submitted. Correction of typos/errors that were included in the provided content are time consuming and may not occur immediately.
• Include high resolution images whenever possible and a detailed description of changes being requested. An image is generally considered high resolution if it has 300 ppi or more, with typical dimensions ranging from 2,000 x 2,000 pixels for smaller images to 5,000 x 5,000 pixels (or more) for larger ones.
• If you require specific formatting, please create a document with an example and attach that to your submission. Otherwise, formatting is at the discretion of the webmaster.
• Requests submitted after 5:00 pm will not be received until the following business day. Requests received after 5:00 pm Thursday may not be posted until the following week. In rare time-sensitive cases, some updates may be expedited.

The University Brand Guide provides University units and their external vendors with tools, tips, and guidance to maintain and strengthen UNCG’s brand: UNCG creates remarkable real-world impact, every day. Through consistent execution of both internal and external communications and marketing across the University, our individual voices become one unified message. Together, we elevate what it means to be a Spartan.

Visit the UNCG Brand Guide for detailed information on:

• The approved color palette, including our official primary colors (gold, white, navy blue, gray) and the supporting colors palette. 
  • Navy Blue: PMS 2767 C – Coated | PMS 2767 U – Uncoated | RGB 15/32/68 | HEX 0f2044
  • Gold: PMS 1235 C – Coated | PMS 122 U – Uncoated | RGB 255/183/27 | HEX ffb71b
  • Gray: PMS CG 6 C – Cool Grey 6 Coated | PMS CG 6 U – Cool Grey 6 Uncoated | RGB 190/192/194 | HEX bec0c2
• Typography and recommended fonts
• Best practices
• Editorial guidance, including style conventions
• A visual assets overview (Don’t modify the logo!)
• School of Music Logos (must be signed in with UNCG credentials, for official use only)

The School of Music manages a digital display just inside the main entrance to the Music Building. To have a poster added to the display, email the file to Brad McMillan. Submissions will be reviewed for content and proper usage of any university emblems. Please allow at least 1 business day for posting, unless corrections or revisions after requested.

Files must be in .jpg or .png format and should be 1920 pixels wide by 1080 pixels tall. PDF files are not supported.

School of Music faculty and staff can submit information for their directory profiles using the form linked below. These bios are critical for our recruitment efforts, and as a College we need some uniformity and standard categories from which prospective students and their parents/guardians can easily find information.

Headshot Guidelines

Headshots should by sized to 750 px x 750 px. The submission portal will reject anything other than these dimensions!

• Forward facing
• Whole face/head
• Head and shoulders only
• No head coverings (except for religious observance) 
• Light background
• Color photos only
• In focus
• Centered
• Good lighting
• Natural facial expression
• Only one person in photo

Faculty Bios

1. Education (degrees listed in reverse chronological order)
2. Biography (275–400 words)
3. Subjects Taught
4. Scholarly Creative/Research Activity
5. Personal website (if applicable)
6. Professional Title 

Staff Bios

1. Education (degrees listed in reverse chronological order)
2. Biography (275–400 words)
3. Areas of Responsibility

To be listed on the School of Music (SOM) Event Calendar (music.uncg.edu), events must be:

1. Open to the general public, either free or ticketed
2. Sponsored/supported by the School of Music
3. All events in SOM-managed spaces must first be reserved by the Music Building Hall Manager or UNCG Auditorium Technical Director (or lecture/workshop, as appropriate) before it’s possible to add them to our calendar. See “Scheduling and Reservations” for instructions.
4. To be added:
   • Student Recitals: Once the Recital Registration Form has been completed, the event will be added to the online SOM Event Calendar. Programs are due one month prior to the desired performance date.
   • Faculty and Guest Artist Recitals: Please email the following details to Brad McMillan after booking:
     • Formal event title, optional subtitle
     • Event image, as an attachment
     • Event details/clear description
     • Any other pertinent details/links for attendees
   • Large Ensembles: The Area Chair will submit a master calendar for the coming academic year over the summer. Individual ensemble conductors or directors should also provide the following to Brad McMillan:
     • Ticket prices and links, if applicable
     • Formal event title, optional subtitle
     • Event image, as an attachment
     • Event details/clear description
     • Any other pertinent details/links for attendees

Please submit your news (performances, masterclasses, exhibits, publications, fellowships, awards, etc.) at either go.uncg.edu/facultynews or go.uncg.edu/alumninews.

If you have current student news to share or items to include the Weekly Update™ , please email Brad McMillan. Submitted items should ideally include a brief description, web links or other documents, and a photo, if available.

Social Media Accounts

If you are not already following the School of Music social media accounts you can find us at uncgsom on Instagram, YouTube, Facebook, and X (Twitter). We encourage you to comment and share our posts with your community.

The School of Music is required to adhere to the social media guidelines set by UNCG. Please do not create new school-affiliated accounts without first reaching out to Brad McMillan who both manages our accounts and is our liaison to University Communications.

During the academic year, we like to highlight School of music students/alumni and their accomplishments or special projects on our social media. Students and alumni who would like to be featured on the SOM feeds should complete this form.

Highlights

During the academic year, we like to highlight School of Music students/alumni and their accomplishments on our Instagram feed. Students and alumni who would like to be featured on the SOM social media accounts should complete this form.

Accessibility

If you are an approved manager of a school-affiliated account, please make sure you make your account is accessible to everyone. When producing a video for the University, certain elements are encouraged to be part of the production process. Specifically, the videos shall use the University bug in part or throughout the video; captions should be burned-into the video using the provided caption bar file (see example below). If you have questions on if your account is accessible, please reach out to University Communications.

Campus Violence Response Center

The Campus Violence Response Center’s (CVRC) mission is to create a single point of access for any UNCG community member who has experienced violence. Their team of confidential staff understands the impact of violence, including sexual assault, intimate partner violence, stalking, sexual or gender-based harassment, and all other forms of campus violence. The CVRC provides survivors with affirming, empowering, and confidential services. Services include victim advocacy, counseling (trauma specialty), and groups/workshops.

Location
Campus Violence Response Center
Ground Floor, Gove Student Health Center
107 Gray Drive, Greensboro, NC 27412
(336) 334-9839

The School of Music will maintain a Hearing Protection Program (HPP) to monitor and educate students about the potential of noise-induced hearing loss (NIHL). The HPP is managed by the HPP Program Coordinator. 

Monitoring via Screenings

The main work of the HPP will be to screen students for NIHL. The requirement will be that all undergraduate students enrolled in an ENS designated course will complete a hearing screening once per academic year. The requirement applies to both music majors and non-majors. Only one screening per year is required as a result of participation in an ENS course in either the fall or spring semesters. Screenings will be offered by qualified personnel, preferably clinical AuD or PhD students from the department of Communication Sciences and Disorders (CSD), as possible, and will occur in the Music Building (currently room 161). As is feasible, screenings occur in the morning hours to minimize the sound exposure before screening. Referrals and recommendations will be provided for any students whose screening may indicate NIHL or other abnormalities. This part of the program is administered by the HPP Program Associate, in collaboration with personnel from the UNCG Speech and Hearing Center. 

Monitoring via Sound Level Measurements

The Program Associate will also measure sound levels in large ensembles once per academic year. Noise Dosimeters will be utilized to record sound levels for the duration of a rehearsal. The HPP Program Coordinator will schedule the visits after consultation with Ensemble Directors in advance of the intended rehearsal. Duration of the rehearsal, average dB level, and % dose will be recorded. Data will be available to the Director of the School of Music or their designee.  

Education

The HPP Program Associate will also seek ways to education student about the potential of NIHL. This may occur as written communications to students enrolled in ENS courses, a HPP website, a Canvas ORG, First-Year orientation, or guest presentations in academic courses. Presentations will follow the NASM-PAMA Advisories on Hearing Health. 

Counseling and Psychological Services

Counseling & Psychological Services offers a wide range of services designed to support the personal growth, academic success, and emotional health of currently enrolled UNCG students, as well as services and programs to promote positive well-being throughout the university community. The services include group therapy, support groups, individual therapy, workshops, crisis intervention, psychiatry services, consultation, and outreach activities. They work collaboratively with students to identify goals and determine the most effective treatment options. 

Location
Counseling & Psychological Services Center
2nd Floor, Gove Student Health Center
107 Gray Drive, Greensboro, NC 27412
(336) 334-5874
Monday through Friday: 8:00 am – 5:00 pm
Weekends: Closed

Responding to Students in Distress Quick Reference Guide

• Life Threatening Situation
  • UNCG Police (24 hours) – (336) 334-4444
  • UNCG Police (Text) – (336) 447-3898
• Non-Emergency
  • UNCG Police (24 hours) – (336) 334-5963
  • Dean of Students Office – (336) 334-5514
• Classroom Management Concerns
  • Undergraduate Teaching & Learning Commons – (336) 334-5980
• Disruptive Behavior in the Classroom Policy
  • Contact your Dept. Chair or Academic Dean
  • Dean of Students Office – (336) 334-5514
• Student Code of Conduct or Academic Integrity Policy
  • Office of Student Rights & Responsibilities – (336) 334-4640
• Residence Life Resource
  • Housing & Residence Life – (336) 334-5636
• Health & Mental Health Resources
• Administrative Resources

Student Health Services

Student Health Services provides collaborative health care designed to empower students to develop lifelong skills that enhance their physical, psychological and wellness status in an inclusive and affirming environment and promote student success and retention. Services include:

• Primary Medical Care
• Sports Medicine
• GYN Services
• Laboratory and X-Ray
• Immunizations
• Massage Therapy
• On-Campus Pharmacy
• Mental Health and Well-Being

Location
Student Health Services
Gove Student Health Center
107 Gray Drive, Greensboro, NC 27412
(336) 334-5340
Monday through Friday: 8:00 am – 5:00 pm (Counseling & Psychological Services and Medical Clinic)
Monday through Friday: 8:30 am – 5:00 pm (Pharmacy)
Weekends: Closed