UNCG School of Music

Revised 12/8/2021

Shield Our SpartansPlease understand that our knowledge of COVID-19, how it is spread, and best practice in mitigating issues related to the spread change continually. Updates to this guide are likely.

The School of Music staff recognize and acknowledge that this academic year will require the same flexibility that was requested of our community during 2020 and into 2021. With that in mind, we ask that you use this as a starting point for finding information.

COVID-19 Updates


Vaccination is the single most effective tool we have in fighting the pandemic. Of the over 1,700 employees who completed the recent survey, 96% indicated they are fully vaccinated (we are asking students to share their vaccination status through a separate process). If you have not yet been vaccinated, UNCG strongly encourages you to do so. Students, staff, and faculty can get a vaccine at Student Health Services for free and they are also widely available in the community.


Every UNCG student who is enrolled for the Fall 2021 semester and submits proof of completed COVID-19 vaccination will receive $50 in Flex on their Spartan Cards. You can submit your vaccination proof via the Student Health Services Patient Portal. Upload instructions are also provided.


Face coverings remain an important part of our strategy to keep our campus safe. We announced in June that face coverings are no longer required when outdoors. Our policy is now updated to reflect CDC guidance that vaccinated individuals can be given the option to no longer wear a face covering in many settings. All individuals should have a face covering ready and available if needed. The University will continue to provide face coverings to students, staff, and faculty as needed.

General Building Use

  • Face coverings that cover the nose and mouth will be worn by all students, faculty, staff, and visitors while inside a university building. This includes all in-person classrooms, practice rooms, libraries, auditoriums, and common areas.
  • Until further notice, every space must be reserved or checked out to ensure contact tracing.
    • This does not apply to common areas.
    • This does apply to all practice rooms (see below).
  • Every event or reservation within the Music Building will be required to utilize a minimum number of risk mitigation measures chosen from the list below. At this time, a total of three (3) risk mitigation measures must be used and instructors, directors, or leadership officers may choose to use more than three. The School of Music reserves the right to increase or decrease the minimum requirement based on guidance from the Office of the Provost and scientific data received regarding exposure risks.
    • Risk mitigation measures are also known as layers of protection or layers of shielding.
    • If it is determined that any member of our community is not using the minimum number of layers for the space, they will be immediately reported to the appropriate individuals or governing body.
  • All Music Building spaces with moveable seating have returned to pre-pandemic capacities. Spaces with fixed seating have limited capacities.
  • All students are expected to acquire and bring necessary rehearsal and Community Protective Equipment (CPE). Beginning November 1, 2021, music stands will be available in Music Building spaces.
    • This includes, but is not limited to, face masks, instrument bell covers, personal music stands (if desired by the student), pencils, disposable hygienic materials, etc.
    • Use of School of Music property should be kept as hygienic as possible. This includes, but is not limited to instruments, non-fabric chairs, music stands, piano keyboards, instructional methods instruments, etc. If you have questions about safe procedures for you and the item, please contact music@uncg.edu to be connected with the appropriate personnel.
    • Refer to the Building Operations webpage at music.uncg.edu to find options for purchase of needed CPE.
  • Instructors will clearly state risk mitigation requirements in their syllabus. They are also encouraged to post them in Canvas and on office or studio doors.

Shield Our Spartans - Wear a Face Mask

Face Covering

Shield Our Spartans - Wash Hands

Hand Washing

Shield Our Spartans - Social Distancing

Social Distance

Shield Our Spartans - Spartans Together

Spartans Together

Shield Our Spartans - Vaccines


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Winter Break Hours

Date(s) Keyless Access Hours Practice Rooms Computer Lab
Monday, November 29
Sunday, December 12
6:00 AM – Midnight All Open.
Checkout system must be used.
Monday, December 13
Thursday, December 23
M–F: 8:00 AM – 5:00 PM
S–N: 9:00 AM – 5:00 PM
Grand Piano Rooms Open.
All other practice rooms closed.
Checkout system must be used.
Friday, December 24
Sunday, January 2
University Closed.
Music Building will be locked.
Closed Closed
Monday, January 3
Sunday, January 9
6:00 AM – Midnight Grand Piano Rooms Open.
All other practice rooms closed.
Checkout system must be used.
Monday, January 10
Classes Begin
6:00 AM – Midnight All Practice Rooms Open.
Checkout system must be used.
Monday, January 17
Dr. Martin Luther King Jr. Holiday
University Closed.
Music Building will be locked.
Closed Closed
Tuesday, January 18
Classes Resume
6:00 AM – Midnight All Practice Rooms Open.
Checkout system must be used.

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Risk Mitigation Measures

Every event or reservation within the Music Building will be required to utilize a minimum number of risk mitigation measures chosen from the list below. At this time, a total of three (3) risk mitigation measures must be used. Instructors, directors, or leadership officers may choose to implement more than three.

  • Appropriate and Consistent Use of Masks
    • This layer is a requirement. Masks must be worn at all times. 
    • Including, but not limited to, instrument covers and singer masks.
  • Air Exchange Breaks
    • The room would need to be vacant with the door closed with a minimum of 10 minutes for the air to circulate.
  • Use of Air Purifiers
    • These machines are available in all rehearsal rooms, classrooms, and studios.
  • Relocation to a New Room After 30 Minutes
    • During the needed time to use a Music Building space, relocation to a separate room while the previous is left vacant with the door closed for air exchange time.
    • If simultaneous spaces will be used for the same purpose, they must be reserved ahead of time.
    • This option allows for continuous space use time for groups that cannot adequately utilize the other layers to meet the required minimum.
  • Utilization of Larger Spaces for Minimal Spacing
    • aka Large space with a small group not spread out.
    • Minimum distance of 3 feet is required by University policy.
    • Social distancing of more than 3 feet is not required.
    • The total number of people in the group should be less than the listed room capacity at 6 feet social distancing.
    • All Music Building spaces with moveable seating have returned to pre-pandemic capacities. Spaces with fixed seating have limited capacities.
    • Click here to see room capacities with 3, 6, and 9 ft. distancing.
    • Cannot be used in conjunction with the Social distancing between 6’ to 9’ layer
  • Social Distancing of 6 feet or more
    • Minimum distance of 3 feet is required by University policy.
    • For groups that plan to distance more than 3 feet as a risk mitigation measure.
    • All Music Building spaces with moveable seating have returned to pre-pandemic capacities. Spaces with fixed seating have limited capacities.
    • Click here to see room capacities with 3, 6, and 9 ft. distancing.
    • Cannot be used in conjunction with the Utilization of larger spaces for smaller groups layer

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All classrooms will operate at normal (pre-pandemic) capacity. To allow maximum time for the dispersion of aerosolized particles, students and faculty should vacate classrooms/studios as soon as possible at the conclusion of rehearsals, classes, or lessons. This includes packing up all belongings, wiping down chairs and other surfaces, and closing the door before the end of your allotted time. Buffer time for air exchange is scheduled after your reservation and must be observed before the next scheduled event. Please be courteous to others. For those observing social distancing as part of their safety protocols, please click here to see 3 ft., 6 ft., and 9 ft. spacing for each building space.

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Computer Lab (Music 116)

The computer lab will be open daily. Please check the posted lab schedule for hours, as they may be variable. It will operate at normal (pre-pandemic) capacity. Follow posted protocols regarding wiping keyboards, mice, and other accessories.

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Practice Rooms

The School of Music practice rooms will be available for check out via the current reservation system. Please visit the “Reserve A Space” page and select the Practice Rooms tab. Read this section carefully. https://vpa.uncg.edu/music/performances/reserve-a-space/

  • If at all possible, do not practice in the building. Seek out larger and safer places. Consider practicing at home if this is an option.
  • Face coverings are required in the practice rooms.
  • Beginning November 1, 2021, music stands will be available in Music Building practice rooms. Students may continue to use personal music stands if they wish.
  • Upon arriving and leaving students are required to clean and disinfect all surfaces, paying close attention to the keyboard, door handles, chair, and piano bench. Close the door behind you when you leave. (See information below regarding proper cleaning procedure for keyboards.)
  • All rooms must be reserved in advance. Bookings may be made a maximum of two weeks in advance. Additional times will be made available weekly on Monday mornings.
  • Students should schedule extra time at the start of their practice session to allow for air exchange time prior to occupying the practice room.
  • Practice rooms may be reserved between 6:00 am and 11:00 pm.
  • Assume an empty practice room has been reserved. You may be asked to vacate a practice room that has been reserved by another student.

Reservation Instructions

  1. Visit the School of Music Reservations page.
  2. Click the “Practice Rooms” tab found near the top of the page.
  3. Choose a grouping of rooms (106, 107, 108, or 109). Click individual room names to view availability. The combined calendar may be used as a guide.
  4. Select an available slot by clicking the gray box on the date and time you wish to reserve.
  5. Click “Save” in the dialog box to formally reserve your time. An email confirmation will be generated and the practice session will be added to your UNCG Google Calendar.
  6. If you have reserved a practice room and are no longer able to use it, please release the hold by clicking “No” in your email confirmation (see below) or by simply deleting/canceling the event in your iSpartan Google Calendar. This will return the slot to the room schedule and allow another student to reserve it.
    Practice Room Reservation

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Private Lessons, Ensembles, and Rehearsals

All instructors have developed a layered approach to safety protocols for aerosol-producing instruction. A minimum of three risk mitigation measures is required, though instructors may choose to utilize more. Masks are required for everyone and may be used as one layer of protection. Bell covers are required for wind instrumentalists and count as a layer. Additional layers will be determined by the instructor and communicated with students prior to the first day of class.

  • All persons must wear a mask while inside a university building.
  • All wind instrument players and vocalists will use special face coverings when playing. These will be provided by the School of Music.
  • Most wind players will use bell covers to assist in reducing aerosol spread. These will be provided by the School of Music.
  • Brass players must have disposable “puppy pads” for use in faculty studios and rehearsal halls. No water will be expelled onto floors or common surfaces.
  • Tables have been set up near Room 328 to facilitate the assembling of instruments prior to private lessons; students are expected to take empty cases to lessons and then bring everything back to tables for packing away. Please do not leave unattended items in this area.
  • No air should be forced through the instrument or its parts to expel water—blow gently.
  • Extreme care should be used to clean waterlogged keys (i.e., blowing out tone holes).
  • Instrument swabs should be handled with care.
  • No instrument reeds should be shared.
  • No instrument mouthpieces should be shared.

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Private Lesson Recommendations

The following are offered as guides for applied lesson instruction. Each instructor may work with students in a manner that seems safest and best for all involved and that follows UNCG guidelines.

It is strongly suggested that all lessons be limited to 50 minutes of face-to-face time. It is further suggested that there be a minimum of 10 minutes between students to allow for air circulation in the studio. Faculty members may stay in offices during the down time, if desired, but please keep doors closed to assist in air return rates being maintained.

Lessons may be part video submission, part face-to-face interaction, or any combination of scheduling that works best for safety of all involved.

Brass, woodwind, and voice studios have HEPA air purifiers to assist with air cleaning due to higher rates of aerosol emitted during performance by students.

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Request Supplies and Report Concerns

Students, staff, and faculty should use the following form to request Personal Protective Equipment (PPE), Community Protective Equipment (CPE), or to anonymously report safety concerns regarding.

  • Personal Protective Equipment (PPE) are items that protect you, as the individual (e.g. face masks, face shields, gloves).
  • Community Protective Equipment (CPE) are items that protect the spread of a virus to and throughout the community (e.g. disinfecting wipes, hand sanitizer, aerosol barriers, moisture filters/containers, air purifiers).

The reporting and request form is managed solely by the School of Music administrative team. As we process and investigate the information provided, we will determine the necessity for appropriate interventions. These steps may include resolving facilities issues or reporting misconduct to appropriate supervisors. For options to report concerns directly to university administration, please visit this website.

COVID-19 Reporting and Request Form

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School-Owned Instruments

To obtain a school-owned instrument, you must first:

  1. Sign a digital contract for use of UNCG equipment. This requires the 9-digit UNCG Student ID number, the 16-digit number from your Spartan Card, and general contact information.
  2. Approval from relevant faculty.

Based on CDC Guidance, instruments are subject to a minimum 5-day hold between intake and reissue to another student. During this time, the instrument and case will be cleaned by the Instrument Inventory Manager and allowed a down period to reduce the risk of viral transmission. Alcohol and other disinfectants can be damaging to the instruments. Please allow our technician to disinfect.

Under no circumstance should a school-owned instrument pass from one student to another without first consulting the Instrument Inventory Manager.

If you have any questions regarding this policy, please feel free to e-mail the Jon Goodman, Inventory Manager/Instrument Repair Technician.

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Student Organizations

All UNCG student organizations wishing to use the Music Building must receive permission each semester by completing the request form.

Each group wishing to reserve space must give the School of Music will list two (2) members who will be the liaisons between the operations staff and the student organization; their roles will be to create, change, or cancel all events for the designated group. Building permission requests, permission renewals, changes to designated liaisons, and updating of group contact information is handled through the Student Organization Permission form (mentioned above).

All requests must be submitted through the room reservations form and are first come, first served. Put as much information in the “Purpose of Booking” section as possible, including the organization’s name or the request will be denied.

Reservation Windows 
Fall Semester: starting August 1
Spring and Summer Semesters:  starting January 5

Reservation Limits
4 hours per week per student organization
*Special requests will be considered on a case by case basis.

Building use is intended for musical rehearsals, musical performances, meetings, and clinics. Any other request must be approved by the Building Manager.

No reservation is ever final. The School of Music reserves the right to modify or cancel bookings. Should that situation arise, the school will make every effort to find an alternative space and give at least 24 business hours notice.

Communication about space use is handled through UNCG email and calendars on the Google Suite platform.

All organizations are expected to leave each space clean and tidy, whether or not it was in that state when the reservation began. If there are housekeeping concerns, alert the Building Manager as soon as possible and send photos when applicable. If it is after-hours and you need immediate assistance, please contact the UNCGPD Non-Emergency Line: 336.334.963 or use your LiveSafe Mobile Safety App.

Any organization found to be in violation of any of the Building policies is subject to immediate loss of privileges and will be immediately reported to the Dean of Students.

Student Organizations Request FormSchool of Music Room Reservations

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Student Accommodations

If a student needs accommodations with regard to following COVID safety protocols, they may contact the Office of Accessibility Resources and Services. If deemed appropriate, OARS will work with the instructors to find accommodations. If a student is concerned about attending required, in-person classes or events because of being a caregiver or the risk of infection for a caregiver in their home, they should contact the appropriate academic office: Graduate students speak to the Graduate School and/or their advisor and Undergraduates reach out to Andrew Hamilton in the Dean of Students Office.

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