Scheduling and Reservations

All accompanying assignments for keyboard majors and principals are made in conjunction with course requirements for MUS 284, 285, 384, and (in the case of principals) performance studies at or above the 251 level where registered for more than 1 credit hour.  

Accompanying assignments for MUS 284 and 285 (Fundamentals of Keyboard Accompanying) are prescribed in the course syllabi.  

Assignments for MUS 384 are directed by the coach or the keyboard faculty member in charge of accompanying. An accompanying assignment earning one credit should require, at most, an average of one hour daily (i.e., practice, rehearsal, studio, or performance time).  

Assignments for piano principals are made by the faculty member in charge of accompanying. Each assignment forms part of the required repertory for each and is juried along with required solo literature. (Ordinarily, the instrumentalists or vocalists being accompanied will participate in the jury.) Under no circumstances should an assignment call for more than one fourth of the student’s practice time.  

Accompanying assignments for collaborative piano majors (551, 651, 751) are made by the individual performance studies teacher to whom these students are assigned.  

Accompanying assignments for the staff accompanist are made by the Director of Accompanying and Chamber Music in coordination with assignments for collaborative piano majors.

Students and Faculty/Staff of the School of Music are able to reserve spaces in the Music Building through the Skedda platform. Skedda is a calendar booking software that allows the spaces of the Music Building to be managed. 

To get started, visit the School of Music Reservations (musical.uncg.edu) website OR point your browser of choice to our School of Music Skedda (uncgsom.skedda.com) website. Either when you attempt to make a booking or click “Log In” in the lower left corner (see below), you will be prompted to sign in using your UNCG credentials. Some information may not be available to you on the calendars until you are logged in, but you can always tell if a space is busy or available.

When you log in for the first time, Skedda will create an account, identify you as either student or faculty/staff, and assign the proper tag(s). If you require additional permissions for limited access rooms (percussion, electronic music studio, etc.), please contact the Music Building Manager. 

Booking Windows and Quotas

Students may book with the following limitations: 

• My reserve a room up to ten (10) days in advance
• Limited to two (2) reserved hours per day, per space

Faculty/Staff may book with the following limitations: 

• May reserve a room up to thirty (30) days in advance
• No per-day quota

All reservations beyond your standard booking window must be requested using the Classroom Booking Form and approved by the Music Building Manager. All users are required to check for the availability of the space before they submit a booking request.

Spaces you may book on your own using Skedda

• Classrooms: 115-C, 207, 217, 221, 223, 224, 226, 235
• Chamber Music: 154, 138, 140
• Large Rehearsal: 110, 111
• VTech Practice Rooms: 107L, 107M, 109M
• Recording: 115-A
• Kiosk/Booth: 216

Rooms requiring special tags or permissions

• Electronic Music Studio: 129, 131 (contact Dr. Mark Engebretson)
• Conference: 220J
• Music Education Lab: 245 
• Percussion: 146 (contact XXXX)

Unavailable in Skedda; please use the booking forms to request

• Performance: Organ Hall, Tew Recital Hall
• Atriums/Rotundas

Skedda Mobile App

All students are allotted rehearsal/dress rehearsal time in the halls prior to their recital performance.  The following outlines the amount of time each type of student recital receives.  Due to the constraints on our halls from classes, rehearsals and performances, these guidelines will be adhered to.

Recital Type	Rehearsal Time Allowed
Recital appearances (15 minutes of music or less)	30 minutes
Half recital (approximately 30 minutes music)	1 hour
Full recital (Undergraduate)	2 hours
Full recital (MM)	4 hours
Full recital (DMA)	6 hours

In the rare case a student will have technical needs on their recital (audio playback, projections, electronic manipulation), a tech-rehearsal may be scheduled in conjunction with the student’s professor and the hall manager/technical assistant/electronic music lab. This rehearsal will be limited to one (1) hour.

Student Artist Competition winner rehearsals in the University Auditorium, outside of standard booked large ensemble rehearsals, should be requested directly through the House Manager or Technical Director of the University Auditorium.

Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

PopTech Capstone Events

Music 110 will held for student events at 7:30 pm Friday through Sunday. Set-up, sound check, and rehearsal time will automatically be booked at 5:00 pm for these events. Other rehearsal times outside of this will be booked as available due to the regular usage of this rehearsal and classroom space.

Special recruitment events and festival days may be booked at any time for the upcoming academic year. Please note, class and ensemble bookings during weekday requested times will take precedent within a requested space. Please use the form below to make requests.

Please note the following when making these requests:

• Bookings in the month of April are not allowed.
• All spaces needed (e.g. Tew Recital Hall, Organ Hall, Room 110, Room 154, Classrooms, etc.)
• Length of time needed
• Any special equipment needed (tables, signage, etc.)
• Bookings may be made through the online systems but should be followed-up with an email to both the Hall Manager and Building Manager to ensure correct bookings.
• For scheduling and timely advertising purposes, please have all these events booked by May 15 of the preceding academic year.

The scheduling of large ensembles, faculty-led ensembles, operas, and special events happens during the Fall of each Academic year – working on a timetable that is typically one to two academic years ahead. This meeting is coordinated by the Conducting Area Chair and consists of the School of Music Scheduler, ensemble directors, opera director, and representatives from each division and area, as necessary, to schedule large-scale events for the upcoming academic years. Booking requests at this meeting are for large ensemble performances and general bookings at UNCG Auditorium, tentative off-campus bookings, and performances within School of Music performances spaces. Adjustments are made to the calendar over the course of the Fall and early Spring with final submission of UNCG Auditorium dates no later than March 1 of the semester preceding the requested year’s booking.

Off-Campus recitals are permitted, as there are times when our facilities either cannot accommodate all event requests during certain periods or a different space may better suit the needs of a performance.  The following guidelines should be followed when booking an off-campus event.

• Students must register their off-campus recital as they would an on-campus recital presented in the Music Building.
• All rules apply regarding booking against events within one’s area, against faculty and large ensemble events, and University Concert and Lecture Series events.
• All off-campus booking decisions should be made in consultation with the student’s studio professor.
• The School of Music takes no responsibility in booking or issues that arise with the student’s off-campus venue.
• Students must submit a recording and program of their recital to the Harold Schiffman Music Library after their recital for archival purposes.

Recital reservations are booked via the online Performance Hall and Recital Bookings form (link below). Consult the School of Music online booking system (Skedda) for possible dates before beginning the form.

• Select ‘Recital’ to complete a recital reservation for either Tew Recital Hall or the Organ Hall.
• Input all necessary information regarding your booking (name, instrument/voice type, requested location, dates/time).
• Once you have completed the form and answered the questions at the bottom, click Submit. A copy will be emailed to you.
• Forms are timestamped and entered into calendars in the order they are received on a first-come, first-served basis.
• Please make sure to include three (3) viable dates/times. Consult with your professor and family prior to making a reservation request. Failure to do so will delay the processing of your request.

Notes

• Skedda may not be used to directly reserve a recital date in Tew Recital Hall or Organ Hall.
• Please use the Skedda calendar to select available dates and times in Tew Recital Hall and the Organ Hall.
• Please make sure to use the correct selection for a recital booking request. There are two (2) possible booking requests via this webpage. The incorrect option can cause a delay in booking and securing your date.
• Once your booking is complete, a calendar confirmation and email will be sent confirming your booking.
• ALL recitals (both on and off campus) MUST be registered no less than thirty (30) days prior to performance using form at the following link.

Students

• Once the online reservation has been made, a Jury Form (once completed), $60 recital fee, and program materials are due no less than thirty (30) days prior to your performance.
• Failure to register your recital or pay recital fees by the 30-day deadline could result in the loss of event services.

When do calendars open?

• Faculty may schedule large ensembles, operas, special performances, and conferences during predetermined meeting times and by request for future dates. No special recruitment day (clarinet day/flute day/etc.) or conference bookings will be accepted from April 1 through May Commencement.
• MUS 396/696 ensembles, Faculty Recitals, Studio Recitals, and Guest Artists may begin scheduling April 1 for the next academic year.
• DMA, Alumni, and Organizations outside the School of Music (subject to approval) may begin scheduling May 1 for the next academic year.
• Graduate (MM) recitals required for degree may begin scheduling June 1 for the next  academic year.
• Undergraduate recitals required for degree (451, 453, 351-MusEd) may begin scheduling August 1 for the upcoming academic year.
• Non-required recitals (151, 251, 351-nonMusEd, 353, 551, 651 and any other non-required performances) and student-organized small ensembles (trios, quartets, quintets, etc.) may begin scheduling September 1 for the current academic year.
• Organizations affiliated with the School of Music (Phi Mu Alpha, Sigma Alpha Iota, Mu Phi Epsilon, CMENC, etc.) may begin scheduling September 25 for the current academic year.

When may recitals be booked?

Recitals and concerts may be scheduled at the following times in Tew Recital Hall and Organ Hall. See more detail guidelines in Faculty/Guest Artist/Alumni or Student guideline sections.

Days	Times
Monday through Thursday	5:30 pm, 7:30 pm
Friday	3:30 pm, 5:30 pm, 7:30 pm
Saturday and Sunday	11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm

Recital Type	Days and Times Allowed
Artist Faculty Guest Artist Alumni Faculty-Led Chamber	Monday–Thursday: 5:30 pm, 7:30 pm Friday: 3:30 pm, 5:30 pm, 7:30 pm Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm May book in either Organ Hall or Tew Recital Hall

• Faculty may book a recital at any given recital time that does not conflict with a large ensemble, opera, another faculty member, or University Concert and Lecture Series events.
• Faculty may book certain events against those listed above with permission from the Director of the School of Music. Consideration is based a case-by-case evaluation.
• Faculty may book against a student recital event in certain situations (without special permission) given the performer is not within the same area/division and they understand the event will be in conflict with a student recital event. The faculty member will be made aware of the conflict prior to final booking.
• Guest Artist and Alumni must have a faculty sponsor and adhere to the same booking guidelines outlined above.
• No Faculty/Guest Artist Recital bookings beginning April 1 each academic year.
• Events prior to 7:30 pm must be 75 minutes or less in length including any intermissions, pauses, and/or stage changes.

Recital Type	Days and Times Allowed
Non-required recital 100- or 200-level	Monday–Thursday: 5:30 pm Saturday–Sunday: 11:30 am May only book in the Organ Hall unless necessitated by special equipment or space needs
Non-required recital 300-, 400-, 600-, or 700-level	Monday–Thursday: 5:30 pm Saturday–Sunday: 11:30 am May book in either Organ Hall or Tew Recital Hall
351-level required recitals Music Education recital	Monday–Thursday: 5:30 pm, 7:30 pm* Friday: 3:30 pm, 5:30 pm, 7:30 pm* Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30pm, 7:30 pm* *7:30 pm recitals may only book the Organ Hall
451/651/751-level required recitals	Monday–Thursday: 5:30 pm, 7:30 pm Friday: 3:30 pm, 5:30 pm, 7:30 pm Saturday–Sunday: 11:30 am, 1:30 pm, 3:30 pm, 5:30 pm, 7:30 pm May book in either Organ Hall or Tew Recital Hall
Popular Music and Technology Capstone Events	Friday–Sunday: 7:30 pm May book in Music 110 Monday–Sunday: 5:30 pm, 7:30 pm May book in either Organ Hall or Tew Recital Hall

• All student recitals, required or non-required, should be booked at least 30-days prior to their intended performance date to allow for proper booking of stage crews, preparation of printed materials, and other event-related necessities.
• The last day for a student recital is the first Saturday of exams each semester.
• Note: Events prior to 7:30 pm must be 75 minutes or less in length including any intermissions, pauses, and/or stage changes. Failure to comply with this rule may result in your event being concluded early in order to keep the daily schedule on course.

Recitals may be scheduled simultaneously in separate venues, with the following limitations:

• Performers must be from different performance areas/divisions.
• Student recitals may be scheduled against large ensemble performances of other divisions if and only if:
  • The ensemble performance is occurring at UNCG Auditorium or an off-campus location.
  • The large ensemble does not feature a soloist (faculty or student) from within the student’s performance area or division.
• No recitals may be scheduled in conflict with faculty ensembles/solos recitals, or guest artist presentations unless an exemption is granted by the Director of the School of Music or the faculty/guest event is booked after the initial student event booking is made. Bookings of the later type may not be within the same area and are made with the faculty member’s full knowledge of the conflict.

Two to three emergency bookings times will be held between Tew Recital Hall and the Organ Hall each semester for use by students who need to complete degree recitals for graduation during the current semester but needed to cancel their earlier booked date due to sickness, family tragedy, etc. These time slots are for emergency use only and will not be released for general use or general rebooking purposes until the end of the first week of November/April of the corresponding semester. Additional information is available from the Director of Recording Services.

Exceptions to the general recital booking rules are considered on a case-by-case basis and should be addressed with the Hall Manager for resolution. 

All students must pay the recital fee ONE MONTH PRIOR to the recital date. This may be paid online at the link below.

Note: The payment site venue reads “Organ Hall – UNC Greensboro,” but functions as payment portal for both Tew Recital Hall and Organ Hall.

Fee	Price
Recital Fee	$60.00
Livestream (Tew Recital Hall only)	$25.00
Joint Recital	$30.00
Off-Campus Recital Program Preparation and Printing	$20.00

Recitals may be presented during exam week each semester, including Reading Day, through the First Saturday of exams. No recitals will be permitted after this time due to potential exams, special juries, and class meetings in the performance spaces.

Required degree recitals may be presented in the Music Building during a limited booking window over Summer Session I & II. Advanced scheduling is required to ensure recording and streaming services are available. A student is not required to use School of Music services for their event, but they are encouraged to keep their event times aligned with what is listed below.

• Required degree recital bookings are permitted during active Summer Sessions I & II only.
• No bookings will be allowed on summer holidays or over holiday weekends.
• Summer recitals DO NOT have stage crews available – only audio/video services when requested/booked in advance.
• University Recording and Streaming services are not required for summer recital events; however, the performer is responsible for providing an archive audio recording to the Harold Schiffman Music Library at the completion of the event.
• Off-campus events are permitted in consultation with studio professor. Please note that off-campus recitals must be registered.
• All summer recitals presented for degree credit should be scheduled and registered, regardless of performance location or use of School of Music services, for the purposes of advertising and record keeping.

Summer Recital Booking Times

Days	Times Allowed
Monday through Thursday	1:30 pm, 3:30 pm, 5:30 pm
Friday	1:30 pm, 3:30 pm
Saturday and Sunday	No bookings

Bookings in Tew Recital Hall and the Organ Hall may occur between 6:00 am–10:00 pm.

Room reservations and rehearsal requests for Tew Recital Hall and Organ Hall are booked via the online School of Music Bookings and Reservations system on the Reserve a Space webpage. An online form allows for non-recital bookings/reservations of these spaces. ALL bookings in Tew Recital Hall and Organ Hall are by request only. The request form is found here.

• Select ‘Dress rehearsal or other use’ to make a non-performance booking in either Tew Recital Hall or the Organ Hall
• Requests are filled on a first-come, first-served basis. Submissions are time-stamped as they are received.
• Keys for all spaces are available for check-out from the College for Visual and Performing Arts (CVPA) Office (Music 220) prior to 4:30 pm, Monday through Friday. Keys for early-morning access to performance spaces (prior to 8:00 am) must be obtained the day before. Keys for weekend access must be obtained Friday before 4:30 pm.
• Please be aware of the time constraints on our halls. It is incumbent on all who use our halls to end your event/rehearsal ten (10) minutes prior to its scheduled ending to and vacate the space to allow the next booking to begin on time. Thank you for your cooperation.

Notes

• Skedda may not be used for direct booking of Tew Recital Hall or the Organ Hall.
• No rehearsal or recording time, other than dress rehearsals, will be booked in standard recital booking time slots (or overlap) more than thirty (30) days prior to the requested date. Requests made less than thirty (30) days prior for rehearsals and recording times in standard recital booking time slots, will be granted on a first-come, first-served basis.
• Organ students are given first priority for scheduling in the Organ Hall. Non-Organ students may book up to 5 hours per semester in either Tew Recital Hall or the Organ Hall. Any non-organist requests beyond 5 hours per semester will require faculty approval.
• Please consult Skedda prior to submitting ANY rehearsal booking requests. Generally, Skedda is up-to-date and can be accessed here. Please do not guess at booking dates and times.
• No standing rehearsals will be booked for general student chamber ensembles or student-led ensembles.
  • Rehearsals must be booked on a week-to-week basis.
• Requests coming less than 12 hours prior to their start-time may not be honored due to staffing.
• Weekend bookings should be planned and requested no later than 4:00 pm on Friday.
• The scheduling system is NOT monitored from 5:00 pm Friday through 9:00 am Monday. Requests made during this time may not be completed. This includes bookings for MONDAY prior to NOON.