Advising

All first year undergraduate music majors are advised by the College of Visual and Performing Arts (CVPA) Advising Team. Upon completion of the first year of study or 30 credit hours, undergraduate students are assigned to a faculty advisor from the School of Music full-time faculty. 

How to find your advisor information: 

1. Login to UNCGenie
2. Select the “Student Services and Financial Aid” tab
3. Select “Registration” 
4. Select “Look up Advisor” 
5. Select the term from the drop down list 
6. Click “View Advisor” 

Your advisor is responsible for meeting with you each semester to review your degree progress in DegreeWorks, consult your Four Year Degree Plan, provide your Class Registration PIN, and assist with class registration. 

All graduate students are assigned to a faculty advisor from the School of Music full-time faculty. The Graduate Program Director (Dr. Randy Kohlenberg) serves as an uber-advisor and must approve all Plans of Study, Independent Study requests, and curriculum modification requests. 

How to find your advisor information: 

1. Login to UNCGenie
2. Select the “Student Services and Financial Aid” tab 
3. Select “Registration” 
4. Select “Look up Advisor” 
5. Select the term from the drop down list. 
6. Click “View Advisor” 

Your advisor is responsible for meeting with you each semester to review your degree progress and update your Plan of Study, provide your Class Registration PIN, and assist with class registration.

All first year undergraduate music majors classified as “New First Time” students and/or as “First Year” are advised by the CVPA Advising Team.  When an undergraduate student is classified as both “Continuing” and “Second Year” or higher then they will be assigned to a faculty advisor from the School of Music full-time faculty. 

New transfer students will work with the School of Music Transfer Advisor and Director of Undergraduate Studies to finalize their transfer articulation.  They will be assigned to a faculty advisor from the School of Music full-time faculty for routine advisement. 

All graduate degree seeking music students will be assigned a faculty advisor within their Studio/Area/Division of study from the School of Music full-time faculty.  For doctoral degree seeking students the academic advisor is usually also the Chair or Co-Chair of the Doctoral Advisory Committee. 

Any students with an advisor who is or will be on leave during an advising period will have a temporary advisor assignment to them for the duration of the primary advisor’s leave period. 

Undergraduate music minors are not assigned an advisor in music. 

New Faculty: Steps Required to Receive Advisor Access 

1. Complete training modules below in Canvas
   • FERPA Training (High Priority) Enroll by clicking this link: https://uncg.instructure.com/enroll/AAH39R
   • Banner Navigation Training (High Priority) Enroll by clicking this link:  https://uncg.instructure.com/enroll/6MFTFC
   • ITS Security Awareness (High Priority) **should appear on your Canvas**
2. Add/Modify Banner & Uber-Advisor Access ticket to 6-TECH:
   • Create a 6-TECH ticket to complete the Add/ Modify Banner Access  
   • In the “Describe your Banner related job duties in detail” Box paste the following language: 
     • A. Banner Student: General Student Query
     • B. Advisor Access to Degree Works
     • C. All access will be used to provide students with advising support regarding course registration, academic standing, policies (including Academic Standing and Financial Aid), and procedures
3. Request Schedule Hero administrative dashboard access. Note: need Banner access first.

The University Registrar’s Office (URO) maintains Registration Calendars, Parts of Term Calendars, and other Academic Calendars online. These and other current advisor resources can be found at the URO website for advising.

• UNCGenie: contains advisee list, access to transcripts, link to DegreeWorks 
• Course Schedule search tool: easy way to see all courses scheduled by term and prefix 
• Schedule Hero: registration tool for students 
• DegreeWorks (login through UNCGenie): comprehensive list of degree requirements, shows what requirements have been completed and what is remaining; this is the information used for degree clearance at graduation

Each faculty member will receive access to shared student folders in OneDrive for each of their undergraduate advisees. These folders will contain records of advisement and other important student documents for that student. You should keep up to date copies of Four Year Degree Plans and Advising Logs for each student within their shared folder. You should also store all jury examination reports within these folders. 

Graduate student records are maintained by the Graduate Student Services Specialist and Director of Graduate Studies. All documents to be stored in these folders (including performance jury reports, diagnostic exam results, etc.) should be sent to the Graduate Student Services Specialist. 

Audition information, excerpts, times, contacts, and sign-ups for bands, orchestras, choirs, and jazz bands can be found on the Ensemble Auditions website. School of Music students enrolled for 2 or more credit hours of private instruction must co-register for a large ensemble.

Steps for faculty advisors to look up advising codes for registration: 

1. Log into Genie and then select the “Faculty Services” tab.
2. From there, open the “Faculty & Advisors” menu and then select the “Advisor Menu” from the two options presented.
3. Then click “Advisee Search.” Within this page you will search for the student either by name or ID number, then click “View Profile.” 
4. Now you are looking at your student’s profile page in Genie. In a black bar along the top of the screen, you will see on the far right a block that says “Registration Notices” and it may have a notification number highlighted in red there as well. Click on this block.
5. You should then see somewhere in a list of info that opens up the students advising code – it will be labeled “Registration PIN Assigned” and then will list the Student PIN number (aka “advising code”).

All undergraduate four year degree plans and graduate Plan of Study sheets are housed on the School of Music website (link below).

• Accompanist Request Form
• Accompanying Jury Report Form
• Application to Student Teach
• Composition Jury Report
• Continuation Jury Evaluation Form
• Evaluation Rubrics
• Guide for the Preparation of Music Papers (The “Music Studies Guide”)
• Music 301 Attendance Form
• Performance Jury Report Form

School of Music

• Evaluation Rubrics
• MM Theory Thesis Committee Approval Form
• MM Comp Exam Preapproval Form
• Post-Baccalaureate/Masters Certificate Supporting Materials Form

Comprehensive Exam Request Forms

• Brass and Percussion Area (MM)
• Composition Exam and Thesis Committee (MM)
• Conducting (MM)
• Keyboard Area (MM)
• Music Theory (MM)
• String Area (MM)
• Voice Area (MM)
• Woodwind Area (MM)

The Graduate School

• Documents and Forms

Students

• DMA Preliminary Exam Request Form
• PhD Preliminary Exam Request Form
• Post-Baccalaureate/Masters Certificate Supporting Materials Form

Faculty

• Continuation Jury Evaluation Form
• Doctoral Exam Preapproval Form
• Evaluation Rubrics
• PhD Oral Preliminary Evaluation Form
• PhD Written Preliminary Evaluation Form
• PhD Written Preliminary Re-Examination Evaluation Form

The Graduate School

• Documents and Forms

• Theory Diagnostic Study Guide
• Guide for the Preparation of Music Papers (The “Music Studies Guide”)
• DMA Dissertation Abstract Sample

Handbooks

• DMA Handbook (Rev. 8/2025)
• PhD Handbook (Rev. 9/2025)
• MM Handbook (Rev. 8/2024)
• Voice Area Handbook (Rev. 9/2019)

Process to register for an Independent Study in Music:

1. Submit this form with required signatures to Dr. Keen Hock (rckeen@uncg.edu) no later than the first day of classes in the respective semester.
2. Receive email from music course scheduler (Dr. Keen Hock) with required course information (course and section number, and course registration number).
3. Submit the Registrar’s online Permission to Register for Independent Study form using the information from the email received in Step 2.
4. At least 24 hours following online form submission, check your registration in Genie to confirm that you were registered for the correct Independent Study course.