University Equipment

Please see the School of Music Administrative Assistant to receive your copy code for the copier in the Faculty/Staff lounge (Music 338). Contact 6-TECH to have your individual laptop and/or desktop set up to print to this same device (Equipment ID: EI-675). A second copier is located in the 2nd Floor College of Visual and Performing Arts Dean’s Office (Music 220).

Faculty, staff, and graduate assistants may use the form below to submit copy requests to the College of Visual and Performing Arts (CVPA) Office (Music 220).

The School of Music maintains an inventory of Fixed Assets (state-owned items that are valued at $5,000 or above). In the fall of each year the Building and Inventory Manager, along with a representative from the Fixed Assets Section of Accounting Services, will account for all items. If a faculty member has an item from the inventory in their possession/off-campus at the time of inventory, they should alert the Building and Inventory Manager.

The fortepiano and the harpsichords may be used for rehearsal by faculty, students enrolled in harpsichord or fortepiano study, and approved accompanists preparing for recital performances. Rooms 109A and 107A may be reserved for this purpose. 

The Goble harpsichord is available for performances with instruments tuned to modern pitch (A=440). The Kingston harpsichord is reserved for performances at Baroque pitch (A=415). Exceptions to this policy must be approved by the early keyboard instructor. 
 

Only keyboard students who are currently or were previously enrolled in harpsichord or fortepiano study or have been approved by the early keyboard instructor may use the harpsichords or the fortepiano. 

Eligible keyboard players may borrow the keys to rooms 107A and 109A from the Harold Schiffman Music Library (HSML), subject to library key policies. 

Each academic year, the Keyboard Area will send an approved list of students to HSML staff who will update the students’ accounts allowing permission to check-out keys to the historical instruments. 

Requests for recital use of a harpsichord or the fortepiano must be indicated in the Recital Registration Form. Once a student or faculty member requests use of the historical instruments, the Building Manager will reach out to the Keyboard Area for approval to coordinate the movement of the instruments. 
 

The harpsichords and the fortepiano must be closed and covered after rehearsals are completed. Failure to do so will result in forfeiture of eligibility to use the instruments. Keyboard instruments are tuned on a regular, rotating basis. If a particular tuning or maintenance need arises between such regular tunings, please alert Stephen Duncan. If a piano in one of the practice rooms needs attention, students and faculty may complete the form located outside Room 107M. 

The School of Music has a large inventory of instruments accessible to Music majors and School of Music Faculty to check out on temporary loan. 

The steps to check out an instrument for students are:

1. Students must fill out the Instrument and Locker Checkout Agreement (link below) for the academic year before requesting an instrument. This agreement is only needed once per academic year, not for each instrument request.
2. Once the agreement form is signed, students may then fill out the Instrument Request Form (link below) and specify the instrument and the reason for the check out. For ensemble needs, specify which ensemble.
3. After the request is received, the Instrument Inventory Specialist will reach out the appropriate faculty member for approval. If approval is granted, the Instrument Inventory Specialist will process the instrument for the student.
4. Most instruments owned by the School of Music are housed in assigned lockers. When students request the instruments, they do not need to also request a locker for that instrument. 

Instruments are checked out by semester. Renewals are granted on a case-by-case basis. Instruments are unlikely to be renewed over the summer due to repair and maintenance schedules.

The steps outlined above are also used for auxiliary equipment such as any and all brass mutes owned by the school.

Repairs for normal wear and tear on an instrument due to regular use will by covered by the School of Music. Any damage proven to be caused by mishandling or mistreatment will be the responsibility of the user. This may also result in the loss of access to instruments in the School of Music inventory. 

In the event that a student is found to be negligent regarding the care of a borrowed instrument will have their access permanently revoked. Examples of such behavior might be leaving the instrument unattended in public spaces resulting in theft, the loss of the instrument caused by their own irresponsible behavior, and any other scenarios not mentioned. 

Returning School-Owned Instruments

1. The student will return the borrowed instrument and all accessories to the assigned locker. 
2. The student will then send an email to the Building Manager and Instrument Inventory Specialist informing them of the return. The instrument will then be marked as “Returned” in the inventory and removed from the student’s account. 
3. If you fail to complete Step 2, you remain responsible for the instrument.

Instrument Use by Outside Ensembles/Organizations

On occasion, the School of Music may be contacted with a request to borrow instruments from outside organizations for performance. In this event:

1. The Instrument Inventory Specialist will first check with the Conducting and Ensembles Area regarding the needs of school-sanctioned ensembles. Priority will always be given to School of Music ensembles.
2. When current students and faculty are performing for the requesting organization, and on the instrument(s) requested, they may proceed with the normal checkout process as detailed above. If they are not playing the instrument(s) requested, the outside organization will need to contact the Instrument Inventory Specialist directly to initiate the process of borrowing the instruments. The outside organization will need to provide the following information:
   • Proof of insurance to cover the value of the instrument
   • An exact pick-up date and return date for the use of the instrument.
3. Once the information above has been provided, the Instrument Inventory Specialist can process the request through the appropriate channels.
4. Outside organization requests for instruments must be made a minimum of three (3) weeks prior to requested pick-up date.

School-owned instruments are scheduled for repairs and maintenance on a rotating schedule. The Instrument Inventory Specialist will track instruments with heavy usage throughout the academic year and schedule sending them out for repair and maintenance during breaks. An instrument may be recalled from a user at any point if repair or maintenance is required.

Due to their heavy use, instruments used for music education lab courses will be rotated out for repairs on a yearly basis to prevent excessive wear and tear. 

It is the responsibility of the students and faculty to report any and all issues regarding school instruments to the Instrument Inventory Specialist in a timely manner. 

Instruments required for music education lab courses (Teaching Woodwind/Brass/Percussion Lab, etc) will be arranged by the Instrument Inventory Specialist and the course instructor. Prior to the start of the semester, the instructor will provide the Instrument Inventory Specialist with the rotation list including the beginning and ending dates. The Instrument Inventory Specialist will then assign instruments and contact enrolled students regarding their assignments. 

Students are not to make requests for the music education instruments through the standard request forms. 

Locks will be changed each semester to the ensure security of the instruments. 

Complete a repair request form found in the practice room area and submit to Benjamin Prickett at his repair shop (Music 263).
The repair form will prompt you to provide all necessary information pertaining to the malfunction and/or repairs needed. You may email piano repair requests to Mr. Prickett at b_prickett@uncg.edu. Please include location and a brief description of problem. Mr. Prickett will repair the instrument as soon as possible. 

This request should be used for repairs only. Pianos in practice rooms, classrooms, and rehearsal halls are tuned on a regular schedule. 

For special requests to tune any piano outside of its routine maintenance schedule, you must send a written request to Mr. Prickett via email (b_prickett@uncg.edu) at least 2 weeks in advance. This applies to recording sessions.  

The School of Music vehicles are available for faculty use, but may only reserved for School business or School sponsored events. Reservations must be made at minimum three (3) days before use, always remembering the reservation is on a first come, first served basis.

To request use of either the School of Music vans or box truck, please complete the form linked below. See Driver Requirements below.

If a vehicle other than those owned by the School of Music is required, cars may be requested from Parking Operations and Campus Access Management (POCAM) Motor Pool. Funds must be requested and approved by the Director of the School of Music before making any arrangements.

Driver Requirements

Drivers are required to have a valid driver’s license, be 21 years of age (25 years of age for 15-passenger vans), and meet the following employment criteria:

• Volunteers, persons working for the University, but not receiving a payroll check, may not drive state vehicles according to the state rules and guidelines.
• University motor pool vehicles shall be driven only by University employees and used for official state and University business only. University employees are defined as individuals working for the University for wages and salary. Employees must receive a University payroll check.
• Students who are employed by the University and receive a salary or a payroll check may drive vehicles while performing duties within the scope of the job for which they are being paid. Students, such as those on scholarship or fellowship, who are not employed by the University, are not allowed to drive state vehicles.
• Visiting lecturers, scholars, scientists, and professors with or without appointments, as well as adjunct and emeritus professors may drive state vehicles only if they are currently employed by the University and receive a University payroll check.